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The Claremont Colleges Services · 2 months ago

TCCS - Payroll Practitioner I

Claremont, CA

Full-time

Onsite

Entry Level

$29.80/hr - $31.25/hr

1+ years exp

The Claremont Colleges Services (TCCS) is the central coordinating and support organization for a cluster of seven independent colleges. The Payroll Practitioner I will perform payroll functions for multiple entities, ensuring accuracy and providing exceptional customer service in payroll-related matters.

College RecruitingEducationUniversities

Responsibilities

Provides front line response and consultation to associates and leadership

Processes payroll for multitude employees. This requires detailed knowledge of policies and understanding of California wage and hour laws

Performs a variety of routine and non-routine payroll functions including aspects of processing, reviewing, analyzing, and performing payroll functions with full accountability

Completes payroll cycles with adherence to established standards for accuracy and timeliness

Provides exceptional service to internal and external customers

Maintains the confidentiality of all Payroll and HR data

Process regular payroll runs, balancing the timekeeping system integration with Workday inbound file

Review errors that are identified from the system and notify corresponding entities

Validate input, make any necessary adjustments, submit, and calculate payroll

Review the pre-check report, auditing for negative and zero wages, and ensuring terminated employees are not included

Create interface files and upload sick accruals, FICA, benefits, and comp adjustments into Workday

Print off-cycle checks as requested in addition to all entity's payroll checks and advices

Sort checks in accordance with each college's desires for distribution

Process daily payroll runs for special pay authorizations requests

Audit and attach proper documents for SOC compliance audits

Process wage garnishments and tax levy

Reconcile garnishments on pay-period basis

Receive payment elections changes for all employees and auditing for accuracy and following up on suspicious requests as necessary to maintain security

Run reports on non-resident alien documentation, following-up with the appropriate Human Resources contact to ensure all required taxes are withheld for the employees

Perform missing SSN and state reconciliation to ensure the proper state taxes are being withheld according to guidelines

Review payroll run to ensure all cost centers are posting to their corresponding sections and notifies finances of any discrepancies found

Sign-off on timecards, exporting final hours for payroll processing

Monitor the time import process and cycle closing

Report any Journal entry errors to corresponding parties across the organization, following-up when necessary to maintain payroll reporting accuracy

Resolve payroll bank account reconciliation discrepancies

Prepare and balance pay period tax reconciliation (tax ad hocs)

Coordinate and process Unclaimed Property requests (escheatment)

Prepare work papers and schedules for the annual financial audit

Daily - NOC notification from financial institution (Wells Fargo) deactivate the invalid accounts from employee file

Weekly - Create direct deposit pre-note integration file

Monthly - Perform internal billing

Update payroll internal processing forms. Create Workday SOPs (Standard Operating Procedures)

Qualification

Payroll processingWorkday proficiencyCalifornia wage lawsMicrosoft ExcelAccounting softwareCustomer serviceAnalytical skillsCommunication skillsOrganizational skillsTime management

Required

An associate degree with a focus on accounting or another related field, or an equivalent in a combination of education, training, and additional experience beyond the minimum required

At least one (one) year of experience in the payroll field

Proficiency in Microsoft Office products, with proven strong skills in Excel

Familiarity working with an HRIS, preferably Workday, an electronic timekeeping system, and cloud-based systems

A demonstrated self-starter, with strong analytic, problem solving, critical thinking and research skills

Able to communicate clearly in writing and verbally

Strong customer service orientation and ability to work well with diverse internal and external constituents in a team-oriented environment

Proven organizational, time management, and multi-tasking skills and ability to meet deadlines in a busy environment

Proficiency in various accounting software systems and other information technology, and the ability to learn new software

Able to share knowledge and information and to learn new tasks

Able to collaborate effectively and congenially with superiors, peers, and constituents resulting in trust and free-flowing communication

Able to establish and adjust priorities that distinguish the important from the urgent

Able to multitask effectively and demonstrate responsiveness to constituents, peers, and superiors

Project and establish a standard reflecting a professional image through dress, demeanor, and office environment

Communicate relevant information clearly and concisely in a timely manner in English in written and verbal form

Demonstrate initiative through early identification of problems and resourcefulness in timely resolution

Able to be open and responsive to new ideas and change and can influence others likewise

Proven ability to follow through and implement plans and changes

Able to foster trust and respect from others

Preferred

Fundamental Payroll Certification (FPC) is desirable

Experience in accounting or payroll at a non-profit or higher education organization is preferrable

An associate degree in accounting or another relevant field

Some experience working in a higher education or nonprofit payroll environment

Benefits

Medical

Dental

Vision

10% retirement contributions after one year (no matching required)

Group life insurance

Generous time off

Professional development funds

Discounts for mobile plans, software, and entertainment

Access to fitness facilities

And more!

Company

The Claremont Colleges Services

Established in 1925, The Claremont Colleges Services (TCCS) is the central coordinating and support organization for a highly regarded cluster of seven independent colleges known as The Claremont Colleges.

Founded in 1925

Claremont, California, USA

201-500 employees