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Bloom Talent · 3 months ago

Executive Assistants to C-Suite / Leadership Executives at Series A AI Startup

New York

Full-time

Onsite

Mid Level

3+ years exp

Bloom Talent is a high-growth fintech AI startup seeking two Executive Assistants to support C-Suite and Leadership Executives. The role involves managing complex calendars, coordinating travel, and ensuring that leadership can operate efficiently and effectively.

RecruitingStaffing Agency

Responsibilities

Provide high-level executive support, managing complex calendars and prioritizing time effectively

Anticipate and resolve scheduling conflicts before they arise

Coordinate and schedule meetings with accuracy, balancing multiple priorities and adjusting to changing needs

Ensure the Executive is fully prepared for meetings by confirming agendas, participants, and relevant materials

Organize and manage travel arrangements, including flights, accommodations, and itineraries

Support on-site and off-site meetings by handling logistics such as materials, room setup, catering, and guest coordination

Collaborate with internal teams to manage interview scheduling and candidate coordination

Oversee email inbox management by triaging, drafting responses, and highlighting items that require attention

Track ongoing projects and follow-ups, ensuring timely completion and clear communication across teams

Coordinate both internal and external meetings, handling logistics, preparation, and post-meeting actions

Qualification

Executive Assistant experienceOrganizational skillsCommunication skillsProactive mindsetDiscretionJudgmentAnalytical thinkingWorkflow improvementCollaboration skillsAttention to detail

Required

3+ years of experience as an Executive Assistant supporting C-Suite and senior leadership in fast-paced environments, preferably from a high-growth startup

Strong organizational skills with excellent attention to detail and follow-through

Excellent written and verbal communication skills, demonstrating clarity and professionalism

Proactive mindset with the ability to anticipate needs and act independently

Ability to stay composed and efficient in dynamic, high-pressure situations

Proven discretion and sound judgment with confidential information

Skilled at bringing structure to ambiguity and simplifying complex processes

Dependable, consistent, and trusted by others for reliability and support

Enjoys improving workflows, systems, and team collaboration

Analytical thinker capable of breaking down complex tasks into actionable steps

Comfortable communicating and collaborating across all levels of an organization

Prefers working in an in-office environment with regular face-to-face interaction