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Bloom Talent · 3 months ago

Strategic Executive Assistant to CEO at Scaling AI Infrastructure Startup

San Francisco

Full-time

Hybrid

Mid, Senior Level

5+ years exp

Bloom Talent is a Series B AI infrastructure startup seeking an Executive Assistant to support their CEO. This high-impact role involves managing the CEO's calendar, preparing for meetings, coordinating travel, and acting as a liaison across the leadership team.

RecruitingStaffing Agency

Responsibilities

Own the CEO's calendar across both business and personal commitments, constantly balancing priorities and immediate needs with longer-term strategic goals

Schedule and manage meetings and calls with important customers, partners, and investors, often serving as the CEO's first point of contact

Prepare briefing materials and ensure they're accessible before meetings

Maintain relationship notes, track stakeholder preferences, and manage appropriate follow-up

Track action items from various touchpoints and drive timely follow-through on commitments

Partner with the leadership team to synchronize calendars, establish meeting rhythms, streamline logistics, and coordinate major events such as off-sites and board meetings

Arrange all travel logistics for domestic and international trips, creating detailed itineraries with real-time updates as needed

Handle sensitive company and personal matters with complete confidentiality and sound judgment

Proactively identify and eliminate bottlenecks, implementing processes where needed

Work cross-functionally across the leadership team to share updates and communications effectively

Ad hoc projects, including communications, presentation development, or other strategic initiatives

Qualification

Executive Assistant experienceStartup experienceTech-savvyOrganizational skillsCommunication skillsDiscretionFollow-throughAdaptability

Required

5+ years of experience as an Executive Assistant, supporting senior executives or founders in dynamic, fast-moving environments

Exceptional organizational skills with the ability to juggle multiple priorities while maintaining meticulous attention to detail

Strong communicator across all formats—written, verbal, and interpersonal

Absolute discretion when handling confidential information

Ability to intuitively shift gears quickly as priorities change

Excellent follow-through. Ability to keep the pieces moving and not let anything fall through the cracks, and a natural ability to anticipate needs and take initiative without prompting

Tech-savvy with Google Workspace, Slack, Notion, Zoom, Superhuman, and calendar management platforms