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Zachry Group · 4 days ago

Administrative Assistant

West Monroe, LA

Full-time

Onsite

Entry Level

2+ years exp

Zachry Group is seeking an Administrative Assistant to provide daily support to the company's administrative and management team. The role involves various office operations, including receptionist duties, scheduling, and general clerical tasks to ensure efficient office management.

ConstructionManufacturing

H1B Sponsor Likely

Responsibilities

Provide general office receptionist / administrative functions such as mail, Create FedEx labels and ship packages, document preparation, faxes, couriers, phones, visitors, equipment management, office and kitchen supplies

Provide support to office administrative and managerial team with respect to managing schedules, coordinating travel and meeting activities, providing daily support as needed in order to maximize efficiency

Filing, record retention and storage; (Safety, Quality)

Meeting planning, including scheduling conference rooms and conference calls, and arranging meals and refreshments as requested

Make travel arrangements including airline and hotel reservations

Answer and route incoming calls

Complete special projects, or other duties, as assigned

Work effectively as a team member within the departments

Manage Overhead payroll and timesheets

Issue Overhead PO’s

Maintain Madison promotional items inventory and stock cabinet

Help maintain general office cleanliness

Support Jobsite office managers (making copies, job applications & safety forms)

Support Leadership Team with administrative tasks (plan meetings, etc.)

Notify Quality control manager when quality packages are received

Scan and email copies of R-forms from received packages to assist in updating repair logs

Help with filing of Quality packages once R forms have been reviewed signed by A.I. and submitted to NBIC and Jurisdiction (if required)

Assist with mailing/FedEx of R forms to NBIC and Jurisdictional Authorities once reviewed and approved by Quality

Review incoming mail for returned NBIC Repair forms and invoices related to NBIC registration

Qualification

MS OfficeAdministrative supportEvent planningTravel schedulingCustomer serviceVerbal communicationWritten communicationDetail oriented

Required

High school graduate or equivalent experience required

Basic reading, writing, math and strong verbal communication skills

Ability to pass a pre-employment background and drug test

Ability to pass a Motor Vehicle check (drive company vehicles occasionally)

Minimum two years' administrative support experience

Knowledge of general office equipment, including but not limited to automated phone system, computer, copy machine, fax machine and postage machine

Advanced knowledge of standard office software programs: MS Office, Word, Excel, Power Point, and Outlook

Professional appearance and demeanor

Flexibility and willingness to work within constantly changing priorities with enthusiasm

Detail oriented; commitment to excellence and high standards

Ability to deal effectively with a diversity of individuals at all organizational levels

Excellent ability to manage workflow, to handle interruptions and to be flexible with changing tasks

Ability to work independently and as a team player

Ability to read and understand information and ideas presented in writing

Ability to communicate information and ideas in writing so others will understand

Ability to verbally communicate clearly and concisely

Demonstrate ability effectively handle confidential information and sensitive situations

Excellent customer service skills

Ability to set priorities and accomplish multiple tasks

Preferred

Experience in a construction company preferred

Experience with event planning, travel scheduling, meeting coordination

Company

Zachry Group

Glassdoor3.9

Zachry Group is America's pace-setter in turnkey construction, engineering, maintenance, turnaround and fabrication services.

Founded in 1924

San Antonio, Texas, USA

10001+ employees

http://www.zachrygroup.com/

H1B Sponsorship

Zachry Group has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (2)

2024 (2)

2022 (1)

2020 (1)