Kent Daniels & Associates, Inc. ยท 3 weeks ago
Legal Billing & Collections Specialist
Los Angeles, CA
Full-time
Hybrid
Senior Level
$80K/yr - $100K/yr
5+ years expKent Daniels & Associates, Inc. is seeking a Billing & Collections Specialist to join their dynamic law firm client. The role involves managing client billing, ensuring timely collection of payments, and collaborating with attorneys and clients to resolve billing inquiries.
Staffing & Recruiting
Responsibilities
Work with attorneys, legal assistants, and clients to generate accurate and detailed bills, follow up on outstanding invoices, and resolve billing inquiries
Generate, review, and perform edits on proformas or pre-bills in response to attorney and secretary requests, including write-offs in accordance with firm policies and procedures, time or cost transfers, and time entry
Generate, review, and distribute client bills in accordance with attorney instructions and client billing guidelines, ensuring accuracy and completeness of billing information, time entries, and cost disbursements prior to electronic submission or mailing to clients
Prepare and submit/upload electronic invoices to various clients eBilling portals in compliance with clients' outside counsel guidelines, cost back up, fee structures, UTBMS codes and LEDES file format requirements
Setup of new clients and matters for eBilling; manage timekeepers and the rate processes, such as new timekeeper rates submissions or the annual rate updates; create and upload budgets or accruals on clients eBilling portals
Monitor eBilling portals for invoice status, rejections, and disputes, and proactively address any issues to ensure timely payment
Collaborate with clients and eBilling platform administrators to troubleshoot technical issues and stay informed of changes in eBilling regulations
Liaise with external clients and internal staff to address and resolve billing issues and inquiries in a timely and professional manner
Post client payment and conduct research regarding proper payment allocation
Monitor payment of assigned client accounts receivable (A/R), working closely with attorneys to coordinate follow-up activities on past due accounts, unapplied cash, or on account fees
Act as back-up support for other office billers and assist with other departmental processes
Prepare and distribute daily/weekly/monthly billing or any other ad hoc reports
Maintain detailed records of billing files/eFiles, collection efforts, and communications with clients for the department, attorneys, and audits
Assist with monthly and year-end closing and reporting, as well as audits and compliance reviews related to the billing and collection process
Qualification
Required
5+ years of experience to manage client billing and ensure timely collection of payments
Associate degree or related coursework in Accounting, Finance, or a related field, highly preferred
Must have in-depth knowledge and hands-on experience of electronic billing systems with various platforms such as Legal Tracker (Serengeti), Tymetrix, CounselLink, Collaborati, Collaboration Portal, and Billing Point
Proficient in Microsoft Office applications, particularly Excel, and experience with law firm accounting software; familiarity with Aderant Expert Billing and BillBlast is a strong plus
Must demonstrate high levels of professionalism and integrity, observing confidentiality in all firm and client matters, and be detail-oriented with a commitment to accuracy/thoroughness
Excellent communication and interpersonal skills with all levels of personnel are required
Must possess the ability to multitask and prioritize, while anticipating work needs
Capable of working independently, with minimal direction and follow-up on initiative
Company
Kent Daniels & Associates, Inc.
Established in 1986, Kent Daniels & Associates, Inc. is nationally recognized and LA's premier legal staffing service and workforce solutions provider.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase