Galen College of Nursing · 1 day ago
Payroll Specialist
Louisville, KY
Full-time
Onsite
Entry, Mid Level
2+ years expGalen College of Nursing is one of the largest private nursing colleges in the country, dedicated to delivering high-quality nursing education. The Payroll Specialist will serve as the primary liaison for payroll-related matters, ensuring accurate and timely payroll processing while handling employee inquiries and coordinating special payroll items.
Responsibilities
Monitor payroll mailbox and organize documentation for biweekly processing
Collect and verify timesheets, PARS, payroll changes, manual checks, bonuses, and stipends
Submit payroll data to HCA on time
Review orientation reports; confirm new hires are set up in Kronos and Lawson
Audit faculty orientation stipends for accuracy
Run leave reports and coordinate updates with HR and vendors
Maintain payroll confidentiality and follow internal policies
Assist in audits and provide payroll research as needed
Serve as the main contact for employee and supervisor payroll questions
Resolve issues on missed payments, direct deposit, W-4/state withholding, and garnishments
Communicate with HCA for escalated cases
Process manual checks and approved exceptions
Calculate faculty quarterly overloads
Manage adjunct contract pay and 401(k) hours conversion
Keep records for stipends, bonuses, and special payments. Reconcile monthly payroll between Galen and HCA
Other duties as assigned
Qualification
Required
Associate degree in Business Administration, Accounting, or related field preferred; relevant experience may substitute
2–4 years in HR, payroll, or admin support; Kronos/Lawson experience a plus
Must be able to work at a computer for up to 8 hours per day
Must be able to work from our office in Louisville, KY
Knowledge of HRIS, timekeeping, and payroll software
Proficiency in MS Word, Excel, Outlook
Detail-oriented with strong analytical and organizational skills
Excellent communication and problem-solving abilities
Tech-forward with continuous improvement focus
Benefits
Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance, and more.
Free counseling services and resources for emotional, physical, and financial well-being
401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
Employee Stock Purchase Plan with 10% off HCA Healthcare stock
Family support through fertility and family building benefits with Progyny and adoption assistance.
Referral services for children, elders, and pet care, home and auto repair, event planning, and more.
Consumer discounts through Abenity.
Retirement readiness, rollover assistance services, and preferred banking partnerships.
Education assistance (tuition, student loan, certification support, dependent scholarships).
Colleague recognition program.
Time Away from Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence).
Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Company
Galen College of Nursing
Founded in 1989 with a sole focus on nursing education, Galen College of Nursing is one of the largest private nursing schools in the United States.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Mark Vogt
President & CEO
Company data provided by crunchbase