Apply on Employer Site

Blue Origin · 3 months ago

Administrative Coordinator III

Seattle, WA

Full-time

Onsite

Mid Level

$32.86/hr - $46.01/hr

4+ years exp

Blue Origin is a company focused on developing reusable space vehicles and systems for the benefit of Earth. The Administrative Coordinator III will provide administrative support to the New Glenn program, assisting the executive team with calendar management, travel arrangements, and other essential tasks to ensure smooth operations.

AerospaceManufacturingNational SecurityRenewable Energy

No H1B

U.S. Citizen Only

Responsibilities

Provide administrative support to the New Glenn Executive Team, including calendar management, travel arrangements, expense report processing, and other administrative tasks

Maintain databases by entering data and generating reports, including seating assignments in OfficeSpace and other program tools. Coordinate straightforward projects that require coordination between multiple teams, and support more complex projects managed by project managers

Manage and support executive calendar of meetings, reviews, and appointments. Plan, coordinate and track schedules to ensure they are followed and kept up to date

Work closely with program leadership to keep them well informed of upcoming commitments and responsibilities, following up appropriately

Make complex and detailed travel plans, itineraries, and agendas

Complete expense reports on behalf of the assigned team

Liaise with internal departments and external partners on behalf of executives

Coordinate logistics for conferences, events, and other business-related activities and assist in the preparation and execution of meetings, conferences, and other events

Maintain conference rooms and common areas to ensure equipment is in good working condition

Assist with the preparation of reports, memos, presentations, and other documents as needed

Handle sensitive and confidential information with utmost integrity

Support NG leadership and admin team with other tasks as required to assist the program

Qualification

Microsoft OfficeAdministrative experienceCommunication skillsOrganizational skillsEmotional maturityInterpersonal skillsAttention to detailProblem-solving skillsSelf-starter

Required

4+ years of administrative experience

Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point)

Strong verbal and written communication skills, interpersonal skills, and high customer service capabilities and delivery

Attention to detail – Demonstrate ability to produce quality products with a high level of accuracy

Emotional maturity; positive, low-stress behavior, in words and actions

Proven ability to handle confidential information with discretion

Administrative skills, organizational skills and problem-solving skills

Comfortable in a fast-paced, dynamic environment

Self-starter, strong bias for action

Benefits

Medical, dental, vision, basic and supplemental life insurance, paid parental leave, short and long-term disability, 401(k) with a company match of up to 5%, and an Education Support Program.

Paid Time Off: Up to four (4) weeks per year based on weekly scheduled hours, and up to 14 company-paid holidays.