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NEOGOV · 2 months ago

Office Professional III (.50) - TRIO McNair Scholars Program

UCMO - Warrensburg, MO

Full-time

Onsite

Entry Level

$17/hr - $17/hr

2+ years exp

NEOGOV is associated with the University of Central Missouri, which is seeking an Office Professional III for the McNair Scholars Program. The role involves providing administrative support to the program's directors, managing correspondence and records, and assisting with budget-related tasks.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Provide support to McNair Scholars Program, to include: Carry out all support functions for McNair program director and assistant director. Prepare documents for the program. Schedule appointments for the director and assistant director. Maintain the electronic calendar. Create and maintain electronic and manual filing systems. Maintain inventory of equipment and supplies

Provide administrative assistant support to the McNair director and assistant director, as requested, to include: Serve as the first point-of-contact for students and faculty. Assess the situation and give information or assistance concerning the program and services. Gather, review, and prioritize incoming correspondence, requests, and concerns. Provide keyboarding support, to include: preparing correspondence, including emails, memos, letters, reports, flyers, brochures, etc. Using the computer system, spreadsheet software, and/or database management software, track information for students enrolled in the McNair program for federal grant-reporting purposes. Prepare reports, as requested. Prepare appointment forms. Manage the McNair email and social media accounts. Assist in the preparation of special events. Gather and maintain update information on current and past participants. Assist with federal reports required under the grant

Provide administrative assistant support to the program activities, to include: Assist director in organizing and implementing special programs and services provided by McNair. Create, and/or update materials. Using spreadsheet or database management software, create and maintain records. Produce reports, as requested. Maintain supplies. Prepare annual student notebooks. Assist with recruiting materials and mailings

Maintain records for McNair Scholars Program budget, to include: Assemble and maintain comprehensive budget books and tracking systems for each budget. Retrieve budget information from Accounting Services reports. Maintain all documentation for expenses, including all receipts and other documentation. Prepare budget-related paperwork. Prepare monthly, quarterly, and/or annual reports, as requested

Provide support to McNair Scholars Program, to include: Determine best practices for the office: implement and evaluate processes and procedures to optimize productivity and ensure coordinated completion for all support functions for the McNair program, program director, and academic coordinator. Schedule routine and requested appointments with the director and academic coordinator. Maintain the electric program calendar. Create and maintain electronic and manual filing system. Identify and recommend software and equipment improvements, as necessary. Maintain current inventory of office supplies. Maintain equipment inventory for federal reporting purposes

Qualification

Administrative supportBudget managementSpreadsheet softwareDatabase managementCustomer serviceCommunication skillsOrganizational skills

Required

Associate's degree in any field required

Two (2) years administrative support experience required

One (1) year accounting or budget-related skills required

Benefits

Competitive salary

Health, dental, vision, life insurance, AD & D, long-term disability

3 weeks paid vacation per year

3 weeks of accrued sick leave per year

13 paid holidays

Retirement

Generous education assistance for an employee, spouse and dependent children taking classes at UCM

Generous education assistance for the employee

30.25% (staff) and 6% (faculty) defined retirement contribution, paid 100% by the university

Voluntary Tax-Sheltered Annuity (TSA) programs (403(b) and 457(b)) that allow eligible employees to make additional pre-tax contributions to a retirement plan

Employees can earn up to 6 credit hours for themselves per academic year

Comprehensive medical, dental, and vision plans that begin on the first of the month following your date of hire

Basic dental and vision insurance paid at 100% by the university

Available Health and Dependent Flexible Spending Accounts

University-paid basic life insurance (including accidental death and dismemberment) and short-term and long-term disability insurance coverage

Generous leave accruals that begin accruing on your start date, plus 14 paid holidays per year

The UCM Childcare Center on the Warrensburg campus can provide faculty, staff, and students quality care for their children ages six weeks to 10 years

The Student Recreation and Wellness Center (SRWC) is free for all employees and is located on the Warrensburg campus

An Employee Assistance Program is available to all employees and their immediate family members to help assist with personal challenges you may face in your daily life

UCM offers an Employee Discount Program through Working Advantage