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Penn State University · 2 months ago

Part Time - Enrollment Management - Administrative Support

Penn State DuBois

Full-time, Part-time

Onsite

Entry Level

1+ years exp

Penn State University is seeking a part-time Administrative Assistant for the Office of Enrollment Management at Penn State DuBois. The role involves planning, organizing, and coordinating daily office activities, providing support for scheduling and communication, and maintaining budgets and supplies.

Higher Education

Responsibilities

Plan, organize, support, and coordinate daily office activities and administrative processes within an office or unit

Greet visitors and provide information; review, respond to, and direct inquiries

Responsible for answering and triaging incoming phone calls

Provide support for scheduling, personal calendars, and travel arrangements

Coordinate meeting logistics including scheduling, material preparation, and agendas

Compose, review, and distribute internal and external communications

Collect, organize, research, and analyze information and data to prepare reports, presentations, summaries, contracts, and proposals

Create and maintain files and databases

Monitor and maintain budget, process financial transactions, track expenditures, process budget revisions, and assist with budget preparation and projections

Maintain inventory and order office supplies; arrange for equipment maintenance; process work orders for facilities needs

Resolve inquiries and ensure compliance with work unit and/or University policies and procedures

Support and coordinate special events; reserve spaces, develop itineraries, prepare materials, coordinate work between teams, and serve as point of contact with vendors

May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized

Qualification

Microsoft OfficeOrganizational skillsDetail-orientedInitiativeCollaborative

Required

Typically requires a High School Diploma or higher and one year of related experience or an equivalent combination of education and experience

The individual must be organized and detail-oriented, demonstrate initiative and enjoy working in and contributing to a highly collaborative, creative, and fun-loving environment