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Zachry Group · 2 weeks ago

Document Control Coordinator I

Roxboro, NC

Full-time

Onsite

New Grad, Entry Level

Zachry Group is a mission-driven company focused on collaboration and meaningful contributions. They are seeking a Document Control Coordinator I to oversee change management activities for a new construction project, ensuring proper documentation and communication across various teams.

ConstructionManufacturing

H1B Sponsor Likely

Responsibilities

Oversee daily activities related to change management

Read and understand the Prime Contracts for the Project

Read and understand Joint Venture, Consortium or Partnership agreements (as applicable)

Read and understand purchase order language in Vendor and Subcontract PO’s

Read and understand the technical details, drawings, specifications, codes, and standards set forth by the project to be able to prove entitlement for change management

Lead team to develop entitlement and the development, substantiation, submission, and close out of potential changes

Monitor and expedite change resolution

Ensure proper tracking of extra work cost and hours by using timesheets and / or event capture software

Develop forecasts for extra work cost and schedule

Support preparation and distribution of periodic reports, tracking tools, dashboards, scorecards, etc

Develop Client or Engineering change orders as allowed by contractual agreements

Ensure claims are managed by teams within the framework of Advanced Work Packaging (AWP) to capture impacts, track changes, and substantiate claims

Review Request for Information (RFI), Non-Conformance Reports (NCR), Design Change Notices (DCNs), Field Work and Technical Instructions, and other deviations to drawings, specifications, and plans Develop and process Back charges

Develop basic estimates as back up documentation

Prepare documents for budget transfer or cost recovery based on contractual agreements

Maintain interpersonal relationships to interface with Operations, Engineering, Procurement, Subcontracts, QC, Enterprise/JV Accounting, Vendors and Client

Cultivate a culture and environment of communication across EPC Project Team to identify scope deviation, illustrate effect, understand cause, and propose effective controls

Implement training for Change Management Staff, EPC Departments and Stakeholders

Support Operational and Technical craft supervision needs regarding drawings and specification, data analysis, reporting, and engagement with design engineers for extra work issues

Coach, mentor and provide training for change management coordinators

Support career and organizational development

Qualification

Change managementMicrosoft OfficeCommunication skillsOrganizational skillsMultitaskingAdaptabilityAttention to detail

Required

Must have excellent communication skills

Must be computer proficient including a proficiency in Microsoft Office applications

Mid-level Excel background – formulas (must understand the basics of how it works), troubleshooting (must be able to determine and or identify if a problem occurs), delimited (must pay attention to details and understanding the data you are working with), importing data (must be able to work with multiple windows open when doing this while getting all information over correctly)

Must be organized and have the ability to multitask

Must be able to quickly learn processes and adapt to changes quickly

Must be able to follow directions precisely as given

Must be able to work varying hours as required to support construction operations

Company

Zachry Group

Glassdoor3.9

Zachry Group is America's pace-setter in turnkey construction, engineering, maintenance, turnaround and fabrication services.

Founded in 1924

San Antonio, Texas, USA

10001+ employees

http://www.zachrygroup.com/

H1B Sponsorship

Zachry Group has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

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Trends of Total Sponsorships

2025 (2)

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2022 (1)

2020 (1)