JetBrains · 2 months ago
Payroll Specialist (US)
Boston, Massachusetts
Full-time
Onsite
Mid Level
3+ years expJetBrains is a company that focuses on creating effective developer tools. They are currently seeking a Payroll Specialist to ensure timely and accurate payroll processing and compliance with relevant legal and tax regulations for their US entities.
Developer ToolsEnterprise SoftwareInformation TechnologyiOSSoftware
Responsibilities
Be responsible for the final input and validation of payroll data
Work with external payroll vendors to ensure accurate, end-to-end payroll processing for US entities, as well as some other company locations, if required
Obtain necessary approvals and authorizations for salary transfers in accordance with company policies and banking regulations
Ensure proper calculation and treatment of payroll taxes and employee benefits
Manage employee payroll inquiries and act as the liaison with payroll providers to resolve any issues
Handle new state tax registrations in the US when employees reside in states where the company is not yet registered
Ensure employees’ personal and tax information is correct in the payroll system
Work with external vendors to administer 401K plans
Process wage garnishments and mandatory deductions in compliance with US law
In cooperation with external payroll provider ensure timely and accurate quarterly payroll filings and year-end reporting
Monitor and ensure compliance with state and local payroll tax requirements
Stay up to date on changes to federal and state labor tax and benefits legislation
Prepare payroll funding forecasts, monthly and annual payroll reports and PTO reports for the Accounting team
Maintain the global payroll system and collaborate with vendors and internal teams to implement system upgrades, modifications and integrations
Ensure that all payroll data is complete and accurate in a timely manner
Provide payroll data and insights for management reporting
Collaborate in internal and external audits related to payroll to ensure compliance
Work with cross-functional teams to drive automation, innovation, and continuous improvement in payroll processing and reporting
Participate in special projects related to payroll
Qualification
Required
3–5 years of experience as a Payroll Specialist within an international company in the US
Strong knowledge of US payroll, including federal and state-specific compliance
Excellent knowledge of US labor law, payroll, 401K regulations and Fringe benefits and Cafeteria Plans
Experience with HRM and payroll systems (e.g., ADP solutions, WFN), as well as standard MS Office tools; advanced Excel skills are required
Strong communication skills and ability to work collaboratively across teams
Creative, open-minded and flexible approach to payroll challenges
Preferred
Knowledge of the payroll processing in other countries is a plus
Experience in the Payroll department of an IT company is a plus
Benefits
401K plans
Company
JetBrains
JetBrains is a global software company that creates professional software development tools and advanced collaboration solutions.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Paul McCabe
CEO
Andrei Ivanov
SVP of Investments, Research and Education at JetBrains
Recent News
2025-12-16
2025-12-14
The New Stack
2025-12-06
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