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Stanly Ranch, Auberge Collection · 21 hours ago

Assistant Director of Finance

Napa, CA

Full-time

Onsite

Director/Executive

$135K/yr - $135K/yr

Stanly Ranch, Auberge Collection is a luxury resort located in Napa Valley, focusing on creating a unique destination and community. The Assistant Director of Finance will drive financial growth, streamline processes, and provide strategic insights while supervising the accounting team and ensuring compliance with financial policies.

Hospitality

Responsibilities

Supervises the accounting team and assigns daily tasks and projects

Performs the revenue audit and ensures correctness and completeness of the daily income journal

Prepares accurate and timely revenue, labor, and cost of sales reports

Reconciles the cash deposits from the PMS/POS. Prepares the daily bank deposit and posts cashier over and short

Reviews the accuracy and appropriate authorization of revenue adjustments, paid out vouchers, and complimentary F&B services. Collaborates with operations management to ensure compliance with the financial policies and procedures

Reviews and approves invoices for payment. Verifies compliance with purchasing and receiving controls, G/L coding account distribution, and accrued sales tax

Timely and accurate deposits of all cash, check, and credit card receipts

Reviews and approves all petty cash purchases. Verifies accuracy of charges and completeness of proper approval and receipt

Processes travel agent commission payments. Reviews and approves group commission requests. Validates online travel agency commission invoices by sample testing guest commissions

Schedules and monitors hours worked for Accounting department employees

Reconciles and approves service charges, commissions, and gratuities for payroll processing

Reviews and posts the payroll journal entry

Meets with hotel leaders to review expense commitments against forecast and budget

Manages the month-end financial closing process and ensures the closing achieves objectives and deadlines

Prepares month-end adjusting journal entries

Ensures journal entries are accurately prepared and posted to the general ledger system

Ensures physical inventories are scheduled and taken for food, beverage, operating equipment, and other operating supplies per company policies

Prepares and distributes preliminary financial statements and general ledger to the hotel leadership team. Analyzes the profit and loss statement against budget and forecast and identifies and documents the variance causes

Reconciles the calculated indirect tax liability against the amounts collected with revenues and investigates any variances. Collaborates with the operations leadership to modify procedures or system configurations to efficiently and accurately collect indirect taxes

Prepares the indirect tax returns and remits payments to the taxing authorities

Prepares and/or reviews the balance sheet accounts and bank reconciliations, including appropriate supporting documentation. Resolves reconciling items before the following month’s end

Qualification

Hospitality accounting experienceFinancial reportingMicrosoft Excel proficiencyBudget managementFinancial analysisLeadership skillsOrganizational skillsCommunication skills

Required

Any combination of education and experience that provides the required knowledge, skills, and abilities is required

A demonstrable ability to prepare various balance sheet accounts and bank reconciliations

Possess a high degree of proficiency in Microsoft Excel, including pivot tables, filters, conditional formatting, text-to-columns, and advanced formulae, including;SUBTOTAL, SUMPRODUCT, SUMIF, NPV, IRR, VLOOKUP, XLOOKUP, IF, MAX, MIN, LEFT, RIGHT, MID, TEXTAFTER, TEXTBEFORE

Ability to assemble, analyze, and understand integrated spreadsheets and complex technical information

Effective management, leadership, organizational, and communications skills

Ability to work a flexible schedule, including weekends and holidays, according to operational needs