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Addison Group · 2 weeks ago

Administrative Assistant Event Coordinator

Madison, NJ

Full-time

Onsite

Entry Level

$55K/yr - $65K/yr

1+ years exp

Addison Group is a well-established professional services organization that fosters a collaborative and team-oriented environment. The Administrative Assistant / Event Coordinator role involves providing direct administrative support to senior-level staff and assisting with the coordination of internal meetings and events.

Information TechnologyRecruitingStaffing Agency

Growth Opportunities

Responsibilities

Provide day-to-day administrative support including scheduling meetings, managing calendars, preparing correspondence, and maintaining organized documentation

Serve as a point of contact for internal staff and guests; handle phone and email communications professionally

Assist with preparing reports, presentations, and formatted documents (training provided where needed)

Support tracking of time and expenses for internal reporting and billing processes

Coordinate catering and meal orders for meetings and team gatherings; ensure accuracy and attention to dietary preferences

Assist in planning firm events, celebrations, training sessions, and other internal activities throughout the year

Help maintain conference room readiness, materials, and general workflow organization

Manage multiple priorities and requests from different team members with professionalism and strong follow-through

Qualification

Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointOrganizational skillsCommunication skillsTake directionBachelor’s degreeAttention to detail