City Year · 15 hours ago
Operations Coordinator
Providence, RI
Full-time
Onsite
New Grad, Entry LevelCity Year is an organization focused on supporting AmeriCorps members and enhancing community engagement. The Operations Coordinator will manage various operational tasks to ensure the smooth functioning of the site, including office management, financial documentation, and event support.
CommunitiesEducationNon Profit
No H1B
Responsibilities
Supporting office management protocols: space management, equipment management, common area maintenance, and upholding office policies
Drafting and coordinating meeting agendas and various internal communications
Weekly processing of all accounts payable and receivable requests while maintaining accurate documentation
Monthly tracking expenses by department
Monthly submission of previous month’s budgets to department director, and site composite budget/expense to Executive Director
Monthly submission of all financial documentation to Headquarters
Maintain good operations of all office equipment (computers, printers)
Maintain inventory of adequate office supplies and materials (e.g. weekly/monthly orders)
Provide reception desk and phone coverage of the mainline, welcome visitors into space, and receive packages/mail for distribution
Work with the Headquarters information technology staff to ensure high quality customer service to users
Provide additional support to site-wide events, including the annual Red Jacket Gala, Ignite/Opening Day and other initiatives
Activities may include registration support, set-up, and other activities to ensure a successful event
Executive Director Administrative Support with calendar management, expense management and travel coordination and special projects as needed
Support AmeriCorps members for registration and onboarding
Serve as a resource to staff and ensure the prompt and proper distribution of uniform parts to corps and staff
Support uniform inventory and address ongoing site uniform needs in partnership with Director, People and Operations
Qualification
Required
Experience in office management protocols including space management and equipment management
Ability to draft and coordinate meeting agendas and internal communications
Experience in processing accounts payable and receivable requests
Ability to maintain accurate documentation and track expenses by department
Experience in submitting budgets and financial documentation
Ability to maintain operations of office equipment and manage inventory of office supplies
Experience in providing reception desk and phone coverage
Ability to work with IT staff to ensure high quality customer service
Experience in supporting site-wide events and initiatives
Ability to manage calendars, expenses, and travel coordination for executives
Experience in supporting registration and onboarding of AmeriCorps members
Ability to distribute uniform parts and manage uniform inventory
Benefits
Medical
Dental
Vision
Life
Accidental death and dismemberment and disability coverage
Flexible Spending Accounts (FSA)
401(k) plan(s)
Company
City Year
City Year is an organization that recruits young people for community service in 24 U.S. cities, as well as London and Johannesburg.
Founded in 1988
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$1MKey Investors
Carnegie Corporation of New YorkNike
2025-12-10Grant· $1M
2023-09-27Grant
2023-02-15Grant
Leadership Team
Jim Balfanz
Chief Executive Officer
Michael Brown
Co-Founder
Recent News
GlobeNewswire
2025-12-10
2025-12-09
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