GSTV ยท 6 hours ago
Executive Administrative Assistant
New York, NY
Full-time
Hybrid
Senior Level
5+ years expGSTV is seeking a high-performing Executive Assistant/Office Manager to support our CEO and Senior Leadership Team (SLT). This role demands sharp attention to detail, sound judgment, and the ability to engage confidently across all levels of the organization while managing the New York office and fostering a positive culture.
Marketing & Advertising
Responsibilities
Manages complex and detailed travel itineraries, calendars and schedules as required for the CEO and SLT
Screens incoming calls and correspondence
Manages all communications confidentially
Prepares the CEO expense reports, as well as organizes and collects all receipts
Supports the CEO in preparing presentations, board materials, and investor communications
Coordinates cross-functional follow-ups and tracks key action items on behalf of the CEO
Acts as a liaison between the executive office and internal departments as well as Board Administration to ensure timely communication and alignment
Acts as a gatekeeper as needed
Implements and improves processes that enhance efficiency in the executive office
Manages confidential digital assets, ensuring compliance with company data and privacy policies
Maintains corporate office maintenance and repair schedules
Organizes programs, events, or meetings by arranging facilities and caterers, issuing information or invitations, and controlling event budgets
Performs functions as the primary contact for the New York Office, to include but not limited to, liaison between building management and GSTV IT, stocking kitchen and office supplies, sending and receiving packages, coordinating and negotiating with vendors, mail, working lunches, internal/external meetings, conference room set up, supporting HR as needed, etc
Acting as the Cultural Champion for the New York Office in support of Team Members
Leading by example
Performs NY office onboarding and offboarding as needed in collaboration with HR and IT, including building access and other potential general tasks
Other duties as assigned
Qualification
Required
Minimum of 5+ years of prior executive level assistance required
Knowledge related to basic marketing and/or administrative support functions
Highly detail-oriented with the ability to be flexible in quickly moving from one project to another
Ability to act with integrity, professionalism, and confidentiality
Strong problem-solving skills with an ability to anticipate needs and potential problems
Great attention to detail and follow-through
Excellent verbal and written communication skills
Ability to read, analyze, and interpret general business materials
Ability to write business correspondence and prepare presentations
Terrific collaborator and team builder who respects confidentiality thoroughly
Ability to solve practical problems and deal with a variety of variables in situations where limited standardization exists
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
Solid analytical and problem-solving skills
Ability to prioritize tasks and anticipate needs and identify, improve and implement processes with little direction
Advanced proficiency in Word, Excel, Outlook, and Power Point
Strong work ethic, able to work well independently as well as part of a team
Excellent discretion, judgment and experience handling confidential data in a discreet and timely manner
Ability to prioritize and manage multiple and conflicting priorities
Positive demeanor, 'can do' attitude, and willingness to roll up their sleeves in all working conditions
Ability to work additional hours as needed, sometimes on short notice; '24/7' mentality for handling off-hours travel and other issues that may arise
Preferred
Bachelor's Degree in a related program or field is preferred
Benefits
Medical
Dental
Vision
Paternal Leave
Life Insurance
Accident
Critical Illness
Hospital Indemnity
STD/LTD + Vol Plans.
Paid Holidays
20 PTO days + Sick time
Perks
HSA and FSA and Lifestyle Spending Account (1 st of mo after 30 days)
401K Match (90 days)
Company
GSTV
GSTV is a data-driven, national video network delivering targeted audiences at scale across tens of thousands of fuel retailers.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Laura Bishop
Senior Vice President, Client Partnerships
Anya Harris
Vice President, Client Partnerships
Company data provided by crunchbase