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Lutron Electronics · 2 months ago

Administrative Assistant - Talent Development

Center Valley, PA

Full-time

Onsite

Senior Level, Lead/Staff

8+ years exp

Lutron Electronics is a worldwide leader in innovative lighting control and shading solutions. They are seeking a highly organized Administrative Assistant to support the Vice President of Talent Development and the broader Talent Development function, focusing on providing exceptional customer service and logistical support for various programs.

ElectronicsEnergyEnergy EfficiencyIndustrial EngineeringInnovation ManagementLightingManufacturingSensorSmart Building

Responsibilities

Provide front desk customer service for Lutron University, supporting participants, vendors, facilitators, and more

Maintain Lutron University’s global schedule of programs and classes

Coordinate daily logistics for both in-person and virtual learning events

Oversee the process of collecting, tracking, and reporting program attendance in the Workday Learning Management System

Maintain document control and ensure accuracy in Lutron University’s administrative

Administer Lutron’s Education Assistance program, including processing employees’ invoices, and facilitating

Process payments to vendors in a timely and accurate manner

Track departmental expenses and monitor spending against budget targets

Proactively identify and implement process improvement opportunities

Provide daily administrative support for the Vice President of Talent Development

Coordinate calendar appointments and scheduling needs

Arrange travel accommodations as needed

Prepare expense reports, purchase orders, and invoices with accuracy and timeliness

Build and maintain a strong network of resources to support the needs of Talent Development

Coordinate special events/requests for Talent Development

Serve as a point of contact for external consultants, vendors, and stakeholders

Qualification

MS Office proficiencyWorkday experienceOrganizational skillsProactive mindsetCommunication skillsAdaptabilityDiscretionCustomer serviceEvent coordination

Required

High School Diploma required

8 or more years of related, professional experience

Exceptional organizational skills: Able to coordinate calendars, meetings, documents, and deadlines with precision; ensures nothing falls through the cracks through thoughtful prioritization and seamless execution

Tech-savvy: Proficient in tools such as MS Office, SharePoint, Workday, Miro, project management software, digital filing systems, and other productivity apps

Strong communication abilities: Serves as a clear, professional, and tactful liaison between Talent Development and internal teams, executives, external consultants, and vendors. Skilled in conveying complex ideas succinctly in both written and verbal formats

Adaptability and resilience: Comfortable navigating shifting priorities, last-minute changes, and unexpected challenges. Maintains composure under pressure and pivots quickly to find effective solutions

Proactive mindset: Anticipates needs, solves problems before they arise, and takes initiative to improve processes

Discretion and confidentiality: Trusted to handle sensitive information with integrity and professionalism