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Milrose Consultants · 2 months ago

Senior Project Manager- Certificate of Occupancy

New York, NY

Full-time

Onsite

Mid, Senior Level

$90K/yr - $100K/yr

3+ years exp

Milrose Consultants is a company focused on effective project management and client satisfaction. The Senior Project Manager is responsible for overseeing project activities, ensuring compliance with regulations, and maintaining clear communication with clients and internal teams.

ConsultingInformation TechnologyReal Estate

Responsibilities

Represent the company by presenting at board hearings (e.g., Historic, ARB, LPC) for project approval when directed by the Team Lead

Review and analyze plans to identify permit and approval requirements

Prepare Zoning Due Diligence reports as assigned by the Regional Team Lead

Input proposal requests into the appropriate system upon receipt from clients

Monitor client requests for additional work and ensure that revised proposals are created to encompass the requested work

Generate corresponding project tasks before proceeding with the additional work

Monitor projects under construction, transitioning them to close-out status for review and assignment by the Regional Team Lead

Oversee project close-out, including the procurement of necessary documentation such as Letters of Completion or Certificates of Occupancy when required by clients

Plan, coordinate, and lead project activities to achieve objectives and meet schedules

Create and manage project management deliverables, including plans, resource allocation, management reports, risk assessments, and meeting records

Serve as the primary contact for clients, updating both internal and external teams on project milestones, such as filings, approvals, permits, and municipality-related updates. Maintain awareness of all team project statuses

Review and ensure the accuracy of all documents or electronic submissions directed to municipal agencies, originating from Milrose project teams

Complete project deliverables within the designated client timeline

Collaborate with Assistant Project Managers (APMs) and Team Leads to meet client project schedules and deliverables

Create and update client status reports as needed

Extract key points from meetings and communications to generate documents, electronic submissions, and materials for project and reporting purposes

Follow the company's standard operating procedures to successfully execute tasks

Initiate and follow up on RFIs as needed until the process is completed

Communicate critical project milestones to clients and the design team, such as approvals, permits, occupancy requirements, and municipality updates

Alert the Production Manager and/or Director about any project-related issues that arise and work towards resolution

Track all project stages through the municipality process, from filing to sign-off or occupancy

Act as the central point of contact for the project across all internal departments

Maintain accurate updates in Kintone regarding receivables, service completions, project information, and other relevant notations

Achieve monthly productivity goals set by the Regional Team Lead

Attend project meetings and conference calls as required by project schedules or agreements

Performs additional duties as needed

Qualification

Project ManagementCommunication SkillsOrganizational SkillsMicrosoft Office SuiteReading Engineered DrawingsCustomer ServiceTeam PlayerProblem-Solving Skills

Required

Strong communication skills, both oral and written, are a must as are solid listening skills

Must be a team player with strong initiative, a desire to learn and able to complete tasks independently on project as directed by Regional Team Lead

Must possess strong organizational and problem-solving skills along with the ability to multi-task

Must be able to work independently, as a team leader and collaborate with other internal departments

Experienced in reading and comprehending engineered drawings

Strong capability to research, adapt, interpret, communicate different municipality portals or websites

Highly proficient in use of computer with Microsoft Word, creation and editing of Excel, creation of PowerPoint presentations, Outlook, Teams, and Adobe Acrobat skill sets

Demonstrate flexibility in satisfying customer demands in a high-volume production environment

Maintains the highest levels of customer care while demonstrating a friendly and cooperative attitude either verbally or written communication