Mintz Group · 21 hours ago
Office Manager and Administrative Assistant
Washington, DC
Full-time
Hybrid
Mid, Senior Level
$80K/yr - $110K/yr
5+ years expMintz Group specializes in investigative services, providing high-impact support for informed decision-making and risk mitigation. The Office Manager & Administrative Assistant role focuses on ensuring smooth office operations and providing administrative support to leadership, requiring strong organizational and communication skills.
Consulting
Responsibilities
Manage day-to-day office administration, including supplies, vendor coordination, and workspace readiness
Serve as the first point of contact for visitors and external partners, representing the firm with professionalism
Oversee shipping, mail services, and courier logistics
Coordinate ordering and delivery of gifts, flowers, and event materials
Liaise with building management to ensure facilities are maintained
Oversee workspace setup for new hires, in-office moves, and departures
Maintain cleanliness and organization in shared spaces, including kitchen and supply areas
Provide calendar support to partners, executives, and senior leaders
Arrange and confirm domestic and international travel logistics
Monitor key dates, deadlines, and scheduling priorities
Draft, proofread, and format internal and external documents, including reports and presentations
Maintain shared drives, ensuring access to templates and accurate file management
Ensure consistency and professionalism in all firm correspondence and materials
Support onboarding and offboarding logistics, including workspace setup, orientations, and scheduling
Maintain personnel records and assist with data entry in HR or practice management systems
Support local HR coordination tasks such as tracking PTO, equipment needs, and training logistics
Coordinate catering and logistics for internal meetings and staff events
Assist in planning social gatherings, retreats, and office celebrations that strengthen team culture
Liaise with Marketing, HR, IT, Legal, and Business Development teams to ensure seamless administrative operations
Manage expense reimbursements, corporate card transactions, and vendor invoices
Track and maintain professional memberships, certifications, and licenses
Anticipate needs, solve problems proactively, and support leaders with timely, reliable assistance
Qualification
Required
5+ years in office administration, executive support, or operations coordination in a professional environment
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and travel booking platforms
Strong written and verbal communication with attention to clarity and tone
Exceptional ability to manage multiple priorities and maintain structure in fast-paced settings
Exercises discretion, integrity, and sound judgment in handling confidential information
Demonstrates responsiveness, initiative, and a positive, team-oriented attitude
Must be able to work in-office 3–5 days per week as required
Candidates must reside in or near Washington, DC
Preferred
Undergraduate degree preferred
Benefits
Discretionary Bonus
Flexible Time Off Policy
Comprehensive Health Benefits: Medical, dental, and vision coverage
Retirement Savings: 401(k) plan with employer match
Parental Leave
Hybrid Work Environment: Must reside in or near Washington, DC.
Life Insurance: Company-sponsored basic life and AD&D insurance
Additional Benefits: FSAs, Transit, and Parking
Company
Mintz Group
Mintz Group provides a range of risk mitigation services focused on due diligence, litigation and anti-corruption investigations.
201-500 employees
H1B Sponsorship
Mintz Group has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2023 (1)
2022 (3)
2021 (1)
2020 (1)
Funding
Current Stage
Growth StageTotal Funding
unknownKey Investors
WestView Capital PartnersICV Partners
2021-04-06Private Equity
2020-04-07Secondary Market
2015-01-29Acquired
Leadership Team
Christopher Weil
Co-CEO
Peter Lagomarsino
Co-Chief Executive Officer
Recent News
MarketScreener
2025-07-18
2025-07-18
globallegalchronicle.com
2025-04-14
Company data provided by crunchbase