Systems Planning & Analysis · 18 hours ago
Sr. Executive Assistant
Arlington, VA
Full-time
Onsite
Senior Level, Lead/Staff
10+ years expSystems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. They are seeking a Sr. Executive Assistant to provide executive-level administrative support for the Office of the Under Secretary of Defense - Research and Engineering, managing day-to-day activities and ensuring effective communication and coordination within the office.
AnalyticsInformation Technology
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Provide executive-level administrative assistant support and quality customer services for the Office of the Under Secretary of Defense - Research and Engineering and components within the OUSD (R&E) and the Deputy Secretary of Defense (DSD)
Manage the day-to-day activities of the office; maintain a professional work environment by applying Senior Executive Service protocols; plan and schedule meetings, appointments, and conferences; and interact with the public and receive visitors to the office
Coordinate and prepare official Government travel using the Defense Travel System (DTS)
Organize and maintain files and records; mail processing; and monitor the Correspondence and Task Management System (CATMS) tracking system
Provide strategic support for the day-to-day Management of the office
Integrate support activities below to ensure that R&E senior leaders are prepared for meetings in a timely manner; scheduling actions are performed consistently, completely, rapidly and accurately; incoming requests and communications are appropriately triaged, addressed, and recorded; assigned actions are transparently communicated and coordinated for action and completion; and the overall professionalism, quality, and level of support in the office is calibrated to meet the needs of a fast-paced, highly complex senior OSD organization
Manage and maintain the complex calendars and schedules of R&E senior leaders
Provide professional and technical support to the USD/DUSD (R&E) regarding their mission of advancing technology and innovation across the Department
Assure that executive decisions are understood and carried out according to the direction and guidance of the USD/DUSD (R&E); develop, recommend, and implement modifications to current procedures and policies to improve efficiency; assist the USD/DUSD (R&E) in assessing the OUSD (R&E) policies, requirements, plans, and programs in support of the Department's initiatives; and plan, develop, coordinate, and expedite actions
Qualification
Required
Bachelor's degree OR 14 years of relevant experience
10+ years of DoD front office experience
Active DoD TS/SCI clearance
Advanced skills in Microsoft (MS) Office applications to include MS Outlook, MS PowerPoint, MS Word, and MS Excel
Demonstrated experience providing timely and high-quality support to Executive-level Principals in a complex and fast-paced DoD environment requiring a high-degree of critical thinking, initiative, problem solving, and professional judgment across an organizational setting
Knowledge and experience applying analytic approaches to address client needs and both plan and implement a strategic direction
Demonstrated experience and skills in providing Executive Level Administrative Assistant support to Senior Executives in the Government, Military (DoD Flag/General Officers), or Private Sector
Able to work fully onsite based on client needs
Company
Systems Planning & Analysis
Systems Planning & Analysis (SPA) is a leading global provider of data-driven analytical insights for critical national security programs.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2021-10-06Acquired
Leadership Team
Richard Sawchak
Chief Executive Officer
Bruce Phillips
Vice President, Emerging Markets Growth
Recent News
Washington Technology
2025-12-13
2025-12-08
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2025-10-10
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