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University of Missouri-Saint Louis · 2 weeks ago

Office Support Assistant III

St Louis, MO

Full-time

Onsite

Mid Level

$13.75/hr - $18.11/hr

3+ years exp

The University of Missouri-Saint Louis is seeking an enthusiastic and detail-oriented Office Support Assistant III to provide essential general office support for various academic departments within the College of Arts & Sciences. The role involves greeting visitors, providing faculty and student support, scheduling meetings, and assisting with administrative tasks.

EducationHigher EducationUniversities

No H1B

Responsibilities

Position provides essential general/routine administrative and office support that include a broad range of duties:

Creates a positive and welcoming front office environment by greeting visitors, giving directions, answering questions via telephone, virtually (Zoom or Teams), email or face-to-face

Provides general faculty and student support, including faculty textbook requests, photocopying, receiving and delivery of packages, key requests, parking passes, travel arrangements, assisting with course scheduling changes, ordering of office supplies

Writes and sends general correspondence, formal business letters and assists with newsletter

Schedules meeting facilities, equipment and meals for events, meetings and programs

Works with UM Shared Services or within existing systems to process departmental credit card reconciliations, travel reimbursements for faculty and students, and payment processing via vouchers, purchase orders, requisitions, and credit card

Provides clerical support to the Chairs, Business Support Specialists and Directors

Assists with providing training and coordination for student workers

Prepares, processes and maintains appropriate records, files, reports and information

Coordinates and submits Facilities requests (work orders, key requests, etc.)

Completes other projects and duties as assigned