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Veeva Systems · 19 hours ago

Payment Processing Coordinator

Lyndhurst, NJ

Full-time

Hybrid

New Grad, Entry Level

$45K/yr - $65K/yr

Veeva Systems is a mission-driven organization and pioneer in industry cloud, helping life sciences companies bring therapies to patients faster. The Payment Processing Coordinator will work closely with internal and external customers to process payments in accordance with contracts and guidelines, ensuring accuracy and addressing any concerns.

BiotechnologyCRMEnterprise SoftwareSoftware

Responsibilities

Process high volumes of Speaker Honoraria/Expense and Display & Exhibit payments within our proprietary event management software platform, tasks include:

Review Speaker contracts to ensure payment amounts are accurate

Calculate travel stipends

Review Speaker expense submissions for accuracy (ensure there is proper supporting documentation and submissions are aligned to customer guidelines)

Record daily journal entries and perform quarterly account reconciliations

Review W9 forms and TIN Match for accuracy

Work closely with internal business team members to review potential payment discrepancies

Create IT helpdesk support tickets when payment processing issues arise

Work within our bank website and interact with operations group contacts for payment related inquiries

Investigate check payment status for processing payment Voids/Re-issues

Review Positive Pay exceptions

Place 'cancel issue' on lost/misplaced checks that need to be resent

Customer On-Boarding

Work with internal On-Boarding team and our payment supplier to set up new customers (establish new customer accounts, create and test check templates, and ensure sample payment files are successfully deployed)

Assist in year end 1099 processing for distribution to payment recipients

Assist with state specific withholding tax filings (Quarterly / Annual)