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Howard Hughes Medical Institute (HHMI) · 16 hours ago

Administrative Coordinator- Vale Lab

Cambridge, MA

Full-time

Onsite

Senior Level

$72K/yr - $117K/yr

5+ years exp

Howard Hughes Medical Institute (HHMI) is seeking an Administrative Coordinator for Dr. Ronald Vale’s lab at the Whitehead Institute. The role involves providing specialized administrative support, coordinating lab operations, and interfacing with various offices to facilitate lab employment processes and manage budgets.

BiotechnologyClinical TrialsHealth CareMedicalMedical Device

Growth Opportunities

Responsibilities

Coordinate with HR through Whitehead and HHMI offices on all lab employment processes including recruitment, processing academic appointments, access forms, payroll actions, facilitating lab staff annual performance reviews, and terminations

Handle procurement, including ordering of lab supplies and equipment and obtaining quotes; expert knowledge of scientific equipment is not required

Interface with Whitehead and HHMI offices, including HR, safety and IT

Obtain budget report and strategize spending with the PI

Facilitate the submission of fellowships for trainees

Schedule meetings and coordinate calendar for PI

Help with travel and reimbursements for PI and lab members

Assist with education and teaching needs of the PI

Coordinate events (e.g. symposia, online events); organize on- and off-site meetings

Maintain the lab website

Assist with special assignments or research (e.g. designing/conducting surveys, etc)

Qualification

Administrative experienceOrganizational skillsMicrosoft Office SuiteCollaboration skillsIndependent learningCommunication skills

Required

A bachelor's degree or an equivalent combination of education and related work experience

Five or more years of increasingly responsible administrative experience

High level of organizational skills

Ability to work collaboratively with diverse groups of lab personnel, as well as department personnel

Proficient in Microsoft office suite, as well as being skilled in the use of office equipment

Willingness to learn new software, per needs of the lab

Remains technically and administratively current in job

Ability to communicate required information, draft routine correspondence, and basic reports, keep accurate records of work performed

Ability and willingness to learn tasks independently and to apply experience to develop new procedures

Preferred

Experience working in a research environment

Benefits

Exceptional health benefits

Retirement plans

Time off

A range of recognition and wellness programs

Employee education assistance program

Access to Udemy on-demand training courses

Company

Howard Hughes Medical Institute (HHMI)

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Founded in 1953, HHMI invests in scientists at all career stages who make discoveries that advance human health and our fundamental understanding of biology.

Founded in 1953

Chevy Chase, Maryland, USA

1001-5000 employees