Dermsquared ยท 2 hours ago
Senior Meeting Manager
United States
Full-time
Remote
Senior Level
5+ years expHCEsquared is a leading healthcare solutions platform focused on enhancing patient care through educational content. The Senior Meeting Manager will oversee the project management and logistics of various live in-person and hybrid conferences, collaborating with medical faculty and internal teams to ensure successful event execution.
Hospital & Health Care
No H1B
Responsibilities
The position will require working closely with clinical advisors and subject matter experts to develop the agenda, identify speakers, and curate the format of the conference
Lead planning calls with co-directors and chairs regarding status of faculty confirmations, agenda updates, and conference overviews
Communicate and present to the executive team regarding strategy and specifics of your assigned events
This role is accountability for meeting timelines and milestones for agenda development, as well as collaboration with marketing to assist with marketing key programming and features to drive attendance to the event
Manage project timelines and status reports
Source venues and negotiate hotel contracts
Manage hotel room blocks and housing
Arrange food and beverage
Create memorable special receptions, activities, and social events
Collaborate with our inhouse and external partner production team members to arrange AV, floor plans, internet and power
Organize local staffing and security
Provide proactive, hands-on support during the set-up, execution, and breakdown onsite and be able to problem-solve and make quick decisions in real time
Process post program reporting including attendance, analysis of conference evaluations, and budget reconciliation to leverage feedback to improve future events
Work with various sponsors (pharma companies) to coordinate subgroup sessions at our conferences including Product Theaters and Advisory Boards
Collect and track sponsorship assets
Develop and distribute communication, guidelines, and logistics to sponsor contacts
Independently manage smaller events for sponsors as stand-alone ad boards, roundtables
Gather and prepare meetings materials for production such as signage, badge holders, handouts, meeting swag, and other giveaways
While this role will have an assigned group of conferences to lead, you will play a supportive role to the rest of the conference team to contribute to our flagship larger scale events where time allows
Qualification
Required
4-year degree from an accredited institution
5+ years of hands-on conference or association meeting management
Demonstrated experience in working with key opinion leaders and subject matter healthcare experts in development of agendas or educational initiatives
Extensive event planning, execution, logistics and meeting management
High comfort level with technology including website platforms
Strong proficiency in Microsoft Office Suite required (Word, Excel, and Power Point)
Strong understanding of meeting technologies (Cvent, PassKey, Conference Mobile Applications such as CrowdCompass a plus)
Virtual meeting technology experience: Zoom, Microsoft Teams, GoToMeeting
Self-motivated, fast learner who is ready to hit the ground running
Extremely detail-oriented
Problem solver with ability to be resourceful and solution-oriented
Ability to work independently and under tight timelines on multiple projects at a time
Strong written and verbal communication skills
Up to 30% travel (approximately 5 conferences per year)
Preferred
Medical conference, society, or medical education event experience
Certified Meeting Professional (CMP) designation
Experience working with the Adobe Creative Suite (Photoshop) and knowledge of basic HTML
CME experience and Dermatology education
Company
Dermsquared
The leading dermatology platform, blending clinical and non-clinical content through a diverse portfolio of live and virtual events, publications, and digital products.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Ali Scheck
Chief Experience Officer
Ray Pasko, DBA, MBA
Chief Customer Officer
Company data provided by crunchbase