Archdiocese of New York · 2 months ago
Department of Education, Office of Early Childhood – Administrative Assistant
New York, NY
Full-time
Onsite
Mid Level
$28/hr - $30/hr
3+ years expThe Archdiocese of New York is seeking an Administrative Assistant for the Office of Early Childhood (OEC) to support early childhood programs in their schools. This role involves direct administrative support to the Associate Superintendent for Early Childhood and collaboration with OEC field teams.
Religious Institutions
Responsibilities
Answer and direct all incoming calls to the OEC with professionalism, patience, and respect
Track, support and communicate with OEC colleagues within the Office of Early Childhood and the schools regarding PETS clearance and Department of Health Violations
Provide one-to-one PETS support to school administration when needed
Assist Operations Assistant, GRSS UPK Accounting and Schools with Class Management tracking
Manage filing and archiving OEC documentation
Accurately document all telephone communications that come into the OEC
Dispatch communications to appropriate staff members as necessary
Assist the Early Childhood Associate Superintendent and the Operations Assistant with meeting preparations
Assist and support the Operation Assistant with enrollment
Coordinate on department calendars and scheduling of team meetings
Organize, track, and submit field staff timesheets, expense reports, individual monthly calendars, sick time, and vacation time
Attend via Zoom all NYC DOE training as appropriate
Maintain and organize all shared drives
Maintain Article 43 violation tracker, identify and communicate new violations to the Associate Superintendent and notify the OEC Program Associate and the Associate Superintendent
Review and submit for payment to GRSS invoices from outside consultants providing services to UPK programs
Collaborate with other support staff in the Office of the Superintendent of Schools on common projects and office coverage
Other duties and special projects as assigned
Qualification
Required
Minimum 3 years of experience in an office setting, preferably in a Catholic elementary school or similar organization
Bilingual English & Spanish is required
Strong interpersonal verbal and written communication skills
Knowledge of Microsoft Word, Excel, PowerPoint, Adobe Acrobat and Outlook
Excellent organizational skills; ability to multitask utilizing time management skills
Ability to take direction and work independently to manage various tasks
Detail and priority oriented
The ability to work for prolonged periods of time at workstation computer
Demonstrated ability to handle confidential information with discretion
Team player attitude – assist in helping other office personnel with special projects when needed, not only those related to Early Childhood
Preferred
Business school or college experience (preferred)
Company
Archdiocese of New York
We are a large non-profit organization with a wide variety of people, cultures and ministries.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Frank Napolitano
Chief Administrative Officer
Susan George
Chief Advancement and Stewardship Officer
Recent News
2025-12-20
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