Apply on Employer Site

Amherst College · 2 months ago

Administrative Coordinator for Identity and Cultural Resources

Amherst Campus

Full-time

Onsite

Mid Level

$22.70/hr - $25/hr

3+ years exp

Amherst College is a highly selective liberal arts college committed to diversity and inclusion. The Administrative Coordinator for Identity and Cultural Resources will support the Associate Dean of Students and the Senior Director of Identity and Cultural Engagement, facilitating activities and operations across multiple departments to enhance student support services.

Responsibilities

Serve as the OICR liaison to faculty, staff, students, alumni, parents, and external constituents, effectively communicating and interacting with a diverse community

Purchase and manage inventory for general office supplies across the six centers (MRC, QRC, WGC, CISE, CARC, RSL)

Receive and distribute mail and packages to each center

Maintain files, including electronic and paper files

Recommends and implements process improvements to enhance OICR’s operational and administrative efficiency, and create documents and procedures to support these improvements

Manage center budgets, including processing accounts payable/receivable, invoices, purchase orders, charges/credits, and reconciliations; handle student and staff reimbursements, special payments, honoraria, and provide financial reports to the OICR Senior Leadership Team

Coordinates all travel and lodging arrangements for professional staff and processes all reimbursements and invoices for travel/expense charges

Recruit, hire, train, and supervise two student staff members to support the overall work of the OICR

Maintains the schedules and calendars for the Senior Director of Identity and Cultural Engagement

Manages all search processes for the OICR professional staff

Oversee the OICR email accounts and collective calendars

Assist professional staff within OICR with administrative tasks related to hiring student staff

Manage all hiring/change of employment paperwork for professional staff

Schedule weekly departmental meetings and one-on-ones, and prepare meeting minutes

Compile and format OICR annual reports for the Associate Dean of Students for Equity and Engagement and Senior Director of Identity and Cultural Engagement

Organize and set up the OICR leadership working retreats and training sessions

Assist with the maintenance of the OICR website on the Student Affairs webpage and OICR social media platforms

Serve on campus-wide and Student Affairs committees and working groups as needed

Serve as a resource to connect students to crisis management and support services

Provide additional administrative support as assigned by the Associate Dean of Students for Equity and Engagement

Organize and execute OICR events for faculty, staff, and students, including the OICR Senior Brunch, End of Year Student Staff Celebration, OICR Orientation Events, Homecoming and Reunion events, and the OICR Student Staff Cross-Center Training

Assist with event logistics for OICR programs, including venue arrangements, media setup, food orders, and other related tasks

Provide staffing support for OICR programs and special events, as well as for events within Student Affairs

Qualification

Office managementPlanningOrganizationCustomer serviceCommunication skillsWorkdayProblem-solvingAttention to detailDiversity commitmentDynamic environment adaptabilityInterpersonal skillsTime managementInitiative

Required

Associate's Degree

3 to 5 years of related experience

In lieu of minimum education and related experience equivalent combination of education/experience; High School Diploma or equivalent, and 5 years of related experience

3 years of related experience

Demonstrated effectiveness in using administrative, planning, organizational, customer service, and interpersonal skills

Knowledge of office management systems and procedures

Excellent planning and time management skills, including the ability to multitask and prioritize work

Attention to detail

Strong problem-solving skills

Strong written and verbal communication skills, including electronic communication

Commitment to supporting a diverse student community

Ability to take initiative and work independently and collaboratively with the campus community

Able to work in a dynamic, very active and fast-paced, and student-driven environment

Successful completion of required reference and background checks

Preferred

5 years of related experience

Experience working on a college or university campus

An understanding of the diverse communities and salient identities that the Office of Identity and Cultural Resource Centers

Experience with Workday

Valid driver's license and successful credentialing in order to operate college vehicles, specifically 7 and 12-passenger vans, to transport students and staff to and from events, conferences, and trainings