Glocap Business Professionals, Administrative, Operations · 1 month ago
Executive Assistant
Greenwich, CT
Full-time
Onsite
Senior Level
$90K/yr - $110K/yr
5+ years expGlocap Business Professionals is seeking an Executive Assistant for a hedge fund located in Greenwich, CT. The role involves providing high-level administrative support to investment professionals and managing day-to-day office operations.
Staffing & Recruiting
Responsibilities
Manage and maintain executives’ calendars, including scheduling meetings, appointments, and travel
Book travel for your executives and process expenses in the Concur system
The Executive Assistant will be based at the reception desk, providing both administrative support and a professional front-facing presence for the office
Order catering for conferences and meetings, reserve conference rooms, set up and clean up catering
Assist with video conferencing needs in the office
Plan and execute office events such as monthly birthday celebrations, cultural events, happy hours, holiday parties etc
Assist with logistics when employees visit from other offices
Maintain inventory of office supplies and order as needed
Partner with the building staff to ensure the pantry/kitchen with all necessary supplies and ensure all items are consistently replenished
Order Fresh Direct and unpack groceries when delivered. Clean out the fridge and discard contents prior to restocking
Receive and sort incoming deliveries and mail
Ensure the office is always neat and presentable
Assist the HR team with onboarding and offboarding of employees
Partner with HR to maintain and communicate office updates as necessary
Qualification
Required
5+ years of experience supporting senior executives or C-suite leaders, with previous financial services experience required
High level of proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, Slack, Zoom)
Exceptional organizational and time-management skills
Strong oral and written communication skills
Ability to work independently and in collaboration with a team in fast-paced environment
Strong attention to detail and a high level of accuracy
Proactive problem-solving and a 'no task too small' attitude
BS/BA or equivalent required
Benefits
Bonus Eligible
Great Benefits
Company
Glocap Business Professionals, Administrative, Operations
Since before the year 2000 Glocap has had recruiting teams focused on roles other than investment professionals in the investment management industry and in their portfolio companies.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase