Apply on Employer Site

Amherst College · 2 months ago

Office Manager for Student Engagement and Leadership

Amherst Campus

Full-time

Onsite

Mid Level

$26/hr - $28/hr

3+ years exp

Amherst College is a leader among selective liberal arts colleges, committed to diversity and enriching the educational experience. They are seeking an Office Manager for Student Engagement and Leadership, responsible for providing administrative support, managing budgets, and coordinating activities to enhance student engagement and leadership initiatives.

Higher Education

Comp. & Benefits

Responsibilities

Provide front-line customer service for Student Engagement and Leadership

Answer and direct phone calls to Associate Dean of Students for Equity and Engagement, Director of Student Engagement and Leadership, Associate Director of Student Engagement and Leadership, Associate Director of New Student and Family Programs, and Student Leadership Development Coordinator

Coordinates all travel and lodging arrangements for professional staff and, processes all reimbursements and invoices for travel/expense charges

Maintain the schedule for the Associate Dean of Students for Equity and Engagement and the Director of Student Engagement and Leadership

Maintain websites for the Keefe Campus Center and Inter-term

Stay up to date with software and hardware systems that can facilitate our programs, including Microsoft Office Suite, Google productivity tools, CSGold, EMS Reservation system, Datatel, CMS, and Campus Labs Engage, QuickBooks

Support student office assistants' hiring, onboarding, and task management

Process student payroll paperwork on a bi-weekly basis

Manage inventory of general office supplies for the department

Handle all key card access requests for the James & Stearns practice rooms on a daily basis

Distribute and track key distribution for all student organization office spaces

Assist in coordinating the annual Inter-term program to ensure that students are signed up for field trips, classes, and programs

Maintain Student Engagement and Leadership budgets and supporting paperwork

Act as liaison between the Associate Dean of Students for Equity and Engagement, Director, Associate Directors and Coordinator and other professional staff to the Controller’s Office

Reconcile reported expenditures and maintain professional accounting of executed charges through various forms (Purchasing Card, Purchase Orders, Invoicing, etc.)

Work directly with vendors for payments on outstanding invoices

Process student reimbursements through both the Student Engagement and Leadership and the Campus Activities Board co-sponsorship funding request

Assist the Associate Director with maintaining the reservation system for Student Engagement and Leadership spaces

Coordinate door access to several on-campus Student Engagement and Leadership locations

Manage the building’s vendor program

Assist in the management of the Keefe Campus Center

Check out keys to student office spaces

Assist in coordinating the management and daily requests of Keefe Campus Center in collaboration with Facilities and Custodial Services

Provide operational and programmatic support for student-led events and programs

Qualification

Office management systemsAdministrative experienceAccounting experienceTime managementOrganizational skillsInterpersonal skillsCommunication skillsProblem-solving skillsTeam collaborationAttention to detail