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University of Chicago · 1 month ago

Clinical Trial Financial Manager

Chicago, IL

Full-time

Hybrid

Entry, Mid Level

$75K/yr - $100K/yr

2+ years exp

The University of Chicago is dedicated to advancing clinical research through its Office of Clinical Research. The Clinical Trial Financial Manager will provide administrative support for grant and contract proposals and funding, managing financial operations for clinical trials and ensuring compliance and effective communication across departments.

Higher Education

H1B Sponsor Likely

Responsibilities

Serves as a primary account administrator for account owners

Creates accounts and works within the Financial Accounting System

Allocates, authorizes, monitors, and controls expenses

Manages check and wire-transfer deposits and earnings invoicing for industry-funded clinical trials

Maintains accurate accounts receivable and payable data in VETS (Visit Earnings Tracking System)

Facilitates timely reconciliation and close-out of terminated clinical trial FAS accounts

Maintains, oversees, reconciles, and corrects errors in accounts

Processes clinical research and core bills for payment

Partners with CT Contracts Managers on budgetary amendment implementation

Communicates regularly with study staff on accrual tracking

Trains clinical study and other administrative staff on VETS use, completion, and interpretation

Maintains central CTFG tracking system for VETS and FAS

Works with other administrators on the procurement process including purchasing, internal requisitioning, and personal and travel reimbursements

Allocates and authorizes expenditures

May work with administrators to manage financial and administrative aspects of sponsored project proposal preparation, submission, and post-award grant administration

Advises and assists in most relations and communications with funding agencies, subcontractors, and others

Monitors expenditures on approximately 560 - 700 active individual faculty accounts

Proposes solutions to discovered problems and fixes according to proper policy and procedure

Compares actual spending to original budget and identifies any variances with particular attention to being paid faculty salary

Develops a working knowledge of University policies and procedures as well as a working knowledge of policies and procedures of various funding agencies

Creates and maintains excel spreadsheets and databases as necessary to track Division finances

Works closely with Section Administrators and Department Leadership to effectively manage faculty accounts and ensure proper spending

Applies logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems

Seeks new avenues for funding and grant opportunities and ensures that notices of relevant opportunities are brought to faculty attention. Works with sponsors to draft proposal budgets in accordance with University needs, with a moderate level of guidance and direction

Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis

Performs other related work as needed

Qualification

Financial Accounting SystemFund AccountingClinical Trials ExpertiseGrant Management RegulationsExcel SpreadsheetsBusiness ObjectsAnalytic SkillsAttention to DetailVerbal CommunicationWritten CommunicationOrganizational SkillsProblem SolvingTime Management

Required

Minimum requirements include a college or university degree in related field

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline