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The Millennia Companies® · 2 months ago

Office Associate - Harborview

Harbor View, Cadillac, MI, US

Full-time

Onsite

New Grad, Entry Level

The Millennia Companies is a high-performance business enterprise in the real estate sector, and they are seeking a motivated Office & Facilities Associate. This role involves providing administrative support and ensuring a welcoming environment for residents and guests.

Building MaterialCommercial Real EstateConstructionFinanceProperty ManagementReal Estate

Responsibilities

Greet and assist residents and visitors in a friendly and professional manner

Answer phone calls and respond to emails, directing inquiries as needed

Maintain accurate records and assist with various administrative tasks, including filing and data entry

Help manage resident communications, such as newsletters and notices

Assist in scheduling maintenance requests and coordinating with vendors as necessary

Support the Property Manager with tasks to ensure efficient office operations

Qualification

Office administrationMicrosoft Office SuiteCommunication skillsInterpersonal skillsAttention to detailTime managementTeam collaboration

Required

Previous experience in office administration preferred

Strong communication and interpersonal skills

Ability to work independently and manage time effectively

Attention to detail and a commitment to maintaining a clean and organized environment

Basic computer skills, including proficiency in Microsoft Office Suite

Flexible availability to accommodate office schedules

Work is performed indoors and outdoors in a residential setting with regular exposure to cold, heat, noise, people, and equipment

Able to work independently or as a team member and support managers with special projects

Strong collaboration skills – works well across functional areas—excellent relationship-building skills; able to collaborate with various levels of the organization

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear, and taste or smell

The employee must occasionally lift or move up to 50 pounds

Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus

Must be able to work various shifts when needed to cover during regular business hours, including weekends, evenings or overnight shifts and evenings