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NEOGOV · 1 month ago

Contract Specialist with Department of HHS Fiscal

Appleton, WI

Full-time

Onsite

Mid Level

$23.97/hr - $25.43/hr

3+ years exp

NEOGOV is seeking a Contract Specialist for the Department of HHS Fiscal at Outagamie County. The role involves preparing and managing contracts, ensuring compliance, and collaborating with various stakeholders to maintain accurate records and monitor contract performance.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Draft, revise, and finalize contracts, amendments, and related agreements using approved templates; route for review and signature

Prepare, distribute, and track vendors’ annual budget submissions; review for completeness and alignment with contract terms

Issue service authorizations to providers (mail and/or electronic); contact agencies and staff as needed and follow up on missing items

Monitor year-to-date contract payments; reconcile activity to the general ledger and resolve discrepancies with Finance and program staff

Monitor contract performance to ensure compliance with terms; escalate issues and recommend corrective actions

Coordinate and maintain the annual audit requirement roster; collect audit reports, track findings, and document follow-up and resolution

Lead or facilitate meetings with guidance from management to gather and review budgets, contract changes, researching provider statistics, and performance and compliance topics

Maintain accurate, organized, and up-to-date contract files, logs, and reports in accordance with records retention requirements

Regular and reliable attendance is an essential function; the position may require occasional work beyond the standard schedule to meet deadlines. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Qualification

Contract managementData analysisMicrosoft ExcelVendor managementAttention to detailMathematical skillsProfessionalismCommunication skillsTime managementOrganizational skills

Required

High school diploma or equivalent; Associates Degree in business, finance or related field is preferred

Three to five years of business or related work experience

Or any combination of education and experience that provides equivalent knowledge, skills, and abilities

Works independently with minimal direction, demonstrating strong organization, time management, and sound judgement; able to set priorities, meet deadlines, manage multiple tasks, maintain confidentiality, and adapt as needs arise

Demonstrates thorough attention to detail and high accuracy in data entry, document preparation, and reconciliation; able to analyze, summarize, and present data clearly through tables, charts, and written explanations

Mathematical skills sufficient to add, subtract, multiply, divide, and calculate decimals and percentages; ability to check and reconcile figures

Proficient with Microsoft Outlook, Word, and Excel; skilled in Excel functions including formulas, pivot tables, sorting, filtering, and conditional formatting

Experience with PDF tools (e.g., Adobe Acrobat & Kofax Power), electronic signature platforms (e.g., DocuSign), and enterprise resource planning systems (e.g., JD Edwards) or comparable systems

Ability to read, interpret, and apply contract documents and related materials, including amendments, exhibits, appendices, insurance certificates, licenses and certifications, affirmative action plans, program activity logs, invoices, authorization forms, bills, reports, budget sheets, policies and procedures, and applicable Wisconsin Statutes

Ability to prepare accurate, professional documents and reports, including contracts and amendments; purchase-of-service summaries; waiver and payment lists; compliance confirmation reports; contract services reports; inpatient statistics; and vouchers

Clear and professional communication skills, both verbally and in writing; collaborates effectively with provider agency staff; department leadership and staff; state personnel; Finance; Corporation Counsel; Risk Management; and auditors