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Katten Muchin Rosenman LLP · 2 days ago

Practice Management Specialist

New York, NY

Full-time

Hybrid

Mid Level

$80K/yr - $95K/yr

4+ years exp

Katten Muchin Rosenman LLP is a full-service law firm with approximately 700 attorneys, providing high-value legal services. The Practice Management Specialist supports the Practice Management Team with daily operations and management of transactional legal practice groups to drive strategic growth, collaborating with various departments to ensure effective execution of initiatives.

ConsultingLegal

Comp. & Benefits

Responsibilities

Provide highest level of service to Practice Management team members in support of legal department and practice group leadership, attorneys, and other timekeepers

Support Practice Managers and Directors with the general daily administration and operations of transactional practice groups, including organization, logistics, and execution of department, practice group, and partner meeting schedule and materials

Assist with management of practice communications including internal newsletters, meeting agendas, minutes, and correspondence

Support the implementation and ongoing development of knowledge management systems and practice group resources to drive process improvement and enhance service delivery across the firm

Maintain practice group administrative documents and shared workspaces

Maintain content for practice group intranet sites, including resources, personnel and leadership updates, news and events, and calendars

Oversee a high volume of legal department and practice group meeting scheduling, including related logistics, hybrid (Zoom and onsite) I.T. setup, catering requests, conference room arrangements, and circulation of Outlook invitations/reminders locally and across multiple offices/time zones

Provide onsite support as needed for internal meetings, events, and department or practice group retreats

Assist with presentation materials and content development for department, practice group, and firm leadership meetings

Develop and maintain strong knowledge of firm operating procedures, legal department and practice group structures, key contacts and internal resources to effectively support practice operations

Support Practice Managers and Directors in the strategic planning process for practice groups and track the execution of plan action items

Assist with reporting on strategic planning progress and practice group metrics

Develop expert efficiency with internal reporting tools to support Practice Managers and Directors with development and circulation of recurring weekly and monthly performance reporting packages

Assist Practice Managers and Directors with analysis of practice group financial information, including attorney productivity and profitability

Work closely with Practice Managers and Directors to identify trends and track progress on practice group productivity and financial goals

Effectively collaborate with Finance team members as needed to address reporting needs

Support and coordinate cross-functional initiatives, including lateral partner onboarding, by managing communications, onsite logistics, and collaboration across numerous internal teams on behalf of Practice Managers and Directors

Partner with Talent Management, Marketing and Business Development, Professional Development, Attorney Recruiting, and innovation teams on related projects and initiatives, collaborating with internal stakeholders to gather and synthesize input to drive projects and strategic initiatives forward

Assist with additional projects and firm initiatives as requested by Practice Managers and Directors

Qualification

Practice management experienceFinancial analysisMicrosoft Office SuiteAnalytical skillsProject managementProblem resolutionCommunication skillsInterpersonal skillsOrganizational skillsTeam collaboration

Required

Bachelor's degree and a minimum of four years of experience in a law firm, financial, professional services or corporate

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) with excellent formatting skills

Self-starter mindset: adept at learning and navigating databases, dashboards, and other firm systems

Exceptional communication and interpersonal skills, with the ability to interact professionally and with discretion across all levels of the firm

Strong analytical, organizational, and project management abilities, with meticulous attention to detail and accuracy

Exhibit a high degree of initiative in exercising sound independent judgement and managing multiple priorities in a fast-paced, deadline driven, detail-oriented work environment

Proactive with troubleshooting, problem resolution, and follow-through

Collaborative team player who demonstrates ownership, critical thinking, and a commitment to firm goals and values

Able to compile, interpret, and present detailed information clearly in written, verbal, or visual formats