Beacon Health System · 2 months ago
Benefits Assistant
Granger, IN
Full-time
Onsite
Entry Level
2+ years expBeacon Health System is dedicated to delivering outstanding care and inspiring health. The Benefits Assistant will support the Director of Benefits & Compensation by managing various HR programs, processing benefits-related tasks, and responding to associate inquiries regarding benefits.
FitnessHealth Care
Responsibilities
Organizing and distributing retirement gifts
Assist with various Total Reward events such as annual open enrollment fair, retirement fair, wellness fair, etc
Runs reports to conduct various audits in the benefits area as directed
Monitors/audits deductions that are auto-loaded (benefit deductions, etc.)
Processes associate name changes as needed
Processing and handling all applicable details pertaining to Union Vacation/PTO Buy Back as well as all PTO adjustments for all Beacon associates
Responding in a timely manner to inquiries from associates (either on the phone or in person) and explaining various benefits, including: paid benefit time, health insurance, dental insurance, life insurance, flexible spending accounts, COBRA, associate discounts and other applicable associate benefits
Participates in testing and trouble shooting enrollment platform and other systems related to benefits
Handles the processing of COBRA payments and other payments received in Human Resources, including making bank deposits as appropriate
Adjusts associates' in-force voluntary deductions in the event of Company Transfers
Assists with in-house provided education (CPR, ACLS, etc.) and department retirement celebration
Assists with retirement plans. Checks to guarantee automated file has loaded with no errors
Processes 403(b) and reviews reports from vendor i.e., default report, loan maturity, etc.)
Processes all GA-1 Transfers submitted to benefits
Processes all applications for tuition reimbursement
In charge of creating content and keeping up to date information on the benefits intranet page
First contact for all associates and monitors the benefits email box and responds or distributes emails and phone calls to the proper benefits personnel in a timely manner
Work with outside vendors to help assist associates and ensure all deduction information is correct
Complete court verifications as requested
Monitor and respond in a timely manner to the department Benefits email
Verify retirement match eligibility for all associates and enroll them in their correct match plan
Completes various audits and works with associates and HSA vendor to resolve issues
Assist/create and distribute associate communications on all benefits updates and changes
Process adoption reimbursements
Complete Medicare forms, termination letters, and verification of benefit letters as needed
Assist new associates and newly eligible associates with benefits enrollment
Process associate refunds on general deductions such as loans, parking, and voluntary benefits
Assists associates with all tuition reimbursement and student loan activity which includes but not limited to: application, issue resolution, etc. and reporting to main liaison for Beacon
Working with Benefits Specialist, making employee data adjustments that are maintained in PeopleSoft (i.e. benefits added or terminated) making sure all escalated issues are reported to Supervisor of Benefits
In collaboration sets up new vendors in A/P system
Assists with new hire orientation as needed
Conducting a thorough analysis of the monthly benefits billings against payroll/personnel records for accuracy. This includes (but is not limited to): medical insurance, dental insurance, life insurance, pre-paid legal, etc
Communicating with the Supervisor of Benefits regarding any adjustments to be made to the employee data that is maintained in PeopleSoft (for example, benefits added or terminated). Communicated all escalated issues to the Supervisor of Benefits
Displaying a positive team approach to all Human Resources efforts by offering to assist other HR associates and maintaining working relationships with other departments
Recommending improvements in work flow, procedures, equipment and forms
Providing input and/or feedback regarding concerns and issues in a timely manner
Participating on Hospital and System committees as requested
Completing other job-related duties and special projects as assigned
Assists with orientation
Attends and participates in department meetings and is accountable for all information shared
Completes mandatory education, annual competencies and department specific education within established timeframes
Completes annual employee health requirements within established timeframes
Maintains license/certification, registration in good standing throughout fiscal year
Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department
Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self
Adheres to regulatory agency requirements, survey process and compliance
Complies with established organization and department policies
Available to work overtime in addition to working additional or other shifts and schedules when required
Qualification
Required
Successful completion of a HS diploma
A minimum of two years of administrative experience is required
Knowledge of principles and practices of Human Resources
Demonstrates proficiency in Word, Excel, PowerPoint and Outlook and ability to learn and master new systems and software
Ability to multi-task under pressure and stay calm in stressful situations
Interpersonal and communication skills (both verbal and written) necessary to interact effectively with management, staff and outside contacts
Ability to pay close attention to details, work effectively with limited supervision, organize and prioritize multiple projects, meet multiple deadlines and follow schedules
Ability to ensure confidentiality and exhibits discretion and sound judgment in decisions and responses to questions and requests for information
Preferred
A Bachelor Degree in Business, Human Resources or a related field or previous Human Resources experience is preferred
Benefits
Paid benefit time
Health insurance
Dental insurance
Life insurance
Flexible spending accounts
COBRA
Associate discounts
Company
Beacon Health System
Beacon Health System is a Hospital & Health Care centre providing health care facilities
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$5.54MKey Investors
Health Resources and Services Administration
2024-12-18Grant· $0.14M
2024-05-08Grant· $5.4M
Leadership Team
Kreg Gruber
Chief Executive Officer
Phil Newbold
CEO Emeritus
Recent News
Arkansas Business — Business News, Real Estate, Law, Construction
2025-10-31
Fierce Healthcare
2025-08-06
2025-07-04
Company data provided by crunchbase