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AHRC Nassau · 1 month ago

Senior Payroll Specialist II

Glen Head, NY

Full-time

Hybrid

Mid, Senior Level

3+ years exp

AHRC Nassau is a key player in the Accounting Department, seeking a Senior Payroll Specialist II to ensure accurate processing and payment of employee wages while maintaining compliance. The role involves auditing timesheets, processing payroll, and supporting continuous evaluation and improvement of payroll processes.

CommunitiesHealth CareMedicalNon Profit

Responsibilities

Ensure clear communication with program staff and other departments for timely review, completion and approvals of timecards and change of status forms, where applicable

Audit manual and electronic timesheets via the UKG (WFM) time and attendance system before importing to the (UKG- Ultipro) payroll database for wage processing

Ensure overtime and supplemental payments are accurately calculated and allocated

Responsible for processing 3rd party sick pay, car-allowance adjustments, quarterly or year-end adjustments for Form W-2 reporting and distribution, and other adjustments on an as needed basis

Generate/support the review of the Pre and Post pay cycle required reporting; including but not limited to payroll registers, employee deduction summaries and tax reconciliations

Review the accuracy of employees’ PTO benefits in accordance with the agency policy before payouts

Review and reconcile employees’ pay data; on Leave of Absence, Paid Family Leave, and Suspension status for accurate payment and accrual updates

Timely research, resolve, and communicate employee wage inquiries and identify areas for improvement

Review reports to support the final payroll transmission to ADP for print services

Prepare off-cycle payrolls and manual checks as necessary

Ensure compliance with changes to Federal, State, and Local DOL, FLSA, and IRS legislative regulations

Generate UKG reporting requirements for payroll auditing and employee verifications inquiries

Ensure compliance with correspondence regarding garnishments, tax agency notices and internal/external audits

Prepare and provide post cycle and periodic Adhoc payroll reports to audit requests and the Accounting or other Departments as required

Work with the Assistant Payroll Manager to review departmental workflow to refine and organize areas for process improvements

Work with the payroll processing vendor, UKG, to open cases to solve business needs

Support and assist with training on UKG systems for payroll and internal payroll policies and processes

Qualification

UKG ProADPPayroll ComplianceCertified Payroll ProfessionalMicrosoft ExcelCommunication SkillsProblem-Solving SkillsAttention to Detail

Required

Associate degree plus 3-yrs' relevant experience OR

High School Diploma / GED equivalent plus 5-years relevant experience

Proficient knowledge/ skills in Microsoft Office, excellent proficiency in MS Excel

Professional written and verbal interpersonal and communication skills - ability to communicate with operating management, staff, and other departments

Strong professional work ethic, excellent problem-solving skills, attention to detail, and sensitive to confidential data and documents