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National Association of REALTORS® · 1 day ago

Accounts Payable Manager

Chicago, IL

Full-time

Onsite

Senior Level

$100K/yr - $120K/yr

5+ years exp

The National Association of REALTORS® (NAR) seeks an experienced and detail-oriented Accounts Payable Manager to oversee the accuracy, integrity, and efficiency of all disbursement activities across a complex, multi-entity organization. This role involves managing daily accounts payable operations, ensuring compliance, and driving accountability within the team.

AssociationNon ProfitReal Estate

Comp. & Benefits

Responsibilities

Oversee day-to-day accounts payable activities, ensuring timely and accurate processing, coding, and posting of all invoices and payments

Oversee aging reports and open bill reviews, ensuring timely resolution of stale bills, credits, and exceptions

Monitor the AP mailbox and workflow to prevent duplication, ensure timely responses, and maintain smooth communication with internal teams and vendors

Conduct an initial assessment of all outstanding AP items and aged invoices to ensure data accuracy, resolve discrepancies, and establish a clean record moving forward

Develop and maintain standard operating procedures (SOPs) that ensure efficiency, consistency, and audit readiness across all AP activities

Review all bills to confirm proper general ledger coding, intercompany allocations, and adherence to accounting standards

Approve or decline positive pay exceptions and ensure the positive pay data set remains current and accurate

Review and approve all initiated wires, ACH transfers, and check runs to confirm proper documentation and authorization

Ensure vendor records, payment information, and documentation are accurate, complete, and maintained in accordance with NAR’s financial controls

Serve as the primary owner of NAR’s cash log, ensuring all AP-related transactions are captured in NetSuite promptly and accurately

Load data, track reconciliation notes, and coordinate with internal teams to resolve discrepancies

Maintain a clear record of cash movement and provide timely reporting to the Senior Director and Finance leadership

Review and validate bill credits, voids, and ACH returns, ensuring appropriate documentation and controls

Collaborate with the Senior Director to strengthen AP processes and identify opportunities for automation, accuracy, and efficiency

Support audit readiness by maintaining complete and accurate AP records, documentation, and reconciliation reports

Establish and enforce robust internal controls over disbursements to ensure compliance, prevent errors or fraud, and support clean audit outcomes

Provide regular reports on AP aging, payment activity, and reconciliation summaries to support financial dashboards and leadership analysis

Support the configuration and optimization of the NetSuite Accounts Payable module, including workflow design, approval routing, and automation of invoice processing

Supervise and mentor AP staff, providing coaching, clear expectations, and professional development opportunities

Promote a culture of collaboration, accuracy, and service excellence across the AP function

Lead ongoing efforts to enhance automation, documentation, and accountability within the finance operations team

Qualification

Accounts Payable ManagementGAAP ComplianceNetSuite ERPCash ReconciliationTeam LeadershipService-oriented MindsetCommunication SkillsCollaboration Skills

Required

Bachelor's degree in accounting, Finance, or Business Administration required

Minimum of 5 years of progressive experience in accounts payable or financial operations, including supervisory or management experience in a complex, multi-entity or matrixed organization

Strong technical accounting knowledge with the ability to review and ensure proper coding, intercompany allocations, and compliance with GAAP

Proven experience managing cash reconciliation, positive pay, and payment processes (ACH, wire, check runs), with exceptional attention to accuracy and timeliness

Hands-on experience with NetSuite or comparable ERP systems, including workflow approvals, reporting, and integration of AP data

Demonstrated ability to lead and develop staff, manage competing priorities, and drive continuous improvement in financial processes

Excellent communication and collaboration skills, with a service-oriented mindset and commitment to transparency and accountability

Benefits

Health/dental/vision insurance

Company

National Association of REALTORS®

The National Association of REALTORS® (NAR) is America’s largest trade association, representing more than 1.5 million members involved in all aspects of the residential and commercial real estate industries.

Founded in 1908

Chicago, Illinois, USA

201-500 employees