NCCU Public Administration · 2 months ago
Facilities Management Budget Director
Durham, NC
Full-time
Onsite
Lead/Staff, Director/Executive
3+ years expNorth Carolina Central University (NCCU) is a historically Black university located in Durham, North Carolina, dedicated to fostering innovation and progress. The Facilities Management Budget Director will provide leadership and oversight of budget management and departmental operations, ensuring fiscal stability and compliance while supervising staff and contributing to strategic planning.
Higher Education
Responsibilities
Assist Department Head as the Budget Director in daily management and administration of all aspects of departmental operations
Operate as the departmental chief financial officer responsible for the financial and business operations of the department
Plan and monitor expenditures to align with organizational objectives and compliance, while preparing and reviewing budget documents and reports
Manage and improve business processes and operations by ensuring the continuity and integration of policies and procedures with the organization’s mission and strategic planning
Under the supervision of the Associate Vice Chancellor of Facilities Management, provide comprehensive and advanced administrative guidance on complex program management issues
Advise users, customers, and clients on policies and procedures, ensuring they are informed of all program requirements
Effectively convey information clearly and concisely, both orally and in writing, to individuals or groups to ensure understanding of the message
Demonstrated ability to communicate information effectively to individuals or groups and deliver presentations tailored to the characteristics and needs of the audience
Qualification
Required
The successful candidate must have a thorough knowledge of standardized accounting practices and procedures, auditing principles adopted by the state, knowledge of appropriate business practices and procedures, as well as the ability to manage and improve business processes and ensure continuity
Familiarity with budget management and Computerized Maintenance Management Systems (CMMS), Interscope, and Anaplan
Human Resources and organizational management experience
Demonstrated ability to perform fiduciary duties
Demonstrated ability to work independently to gather, organize, summarize and analyze data within prescribed time frames
Plans and develops budgets to meet Facilities Management's needs
Ability to analyze business operations and/or financial statements, independently allocate resources, monitor expenditures, reconcile accounts, plan procurement, and oversee budgets and contracts
Ability to choose an effective course of action, develop appropriate solutions and/or reach conclusions
Working knowledge of state government's human resources policies and procedures
Effectively communicate and interact with faculty, staff and students, and other affiliates, at a high level, within a University setting
Ability to listen and respond appropriately to others using the appropriate media (e.g. email, presentations, etc.)
Bachelor's degree in business administration, public administration, or related business area and three years of professional accounting experience, of which at least one is supervisory; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions
Extensive knowledge of professional fiscal theory, techniques, practices and procedures, knowledge of generally accepted accounting principles and skill in applying this knowledge
Assess and apply thorough knowledge of the reliability of systems and internal controls
Identify problems and changing requirements
May conduct research and recommend updates or changes to software applications to enhance functionality and meet program needs
Extensive knowledge of supervisory practices and skill in supervising others, including communication skills, how to delegate and assign work, how to deal effectively with difficult employees, how to evaluate performance and to conduct investigations and participate in disciplinary actions
Ensure that operating decisions are in compliance with the various state and federal laws and regulations to include local, state and federal regulations and statues governing the area of work
Knowledge of applicable information technology to perform work independently; specifically, the Banner 9, PeopleAdmin, EaglePurch, Asset Essentials, Interscope, Anaplan, and 1910 Booking systems
Ability to ensure integrity of information systems, internal controls and data, including recommending modifications as required
Ability to apply updated information technology to facilitate program goals and program procedures
Basic knowledge of strategic planning methodologies and practices
Create and implement a departmental training program with fiscal responsibilities identified annually for staff development and growth
Provide oversight to human resources management, legal affairs, auxiliary enterprises, and policy matters
Must possess a thorough understanding of the institution and demonstrate knowledge of higher education processes, policies, and procedures
Operate as the departmental chief financial officer responsible for the financial and business operations of the department. Act as a Financial Adviser and Legal Affairs Manager to the AVC. Plan and monitor expenditures to meet organizational objectives and ensure compliance, while preparing budget documents and reports. Allocate resources, plan procurement, and oversee budgets and contracts to ensure fiscal stability for the organization. Perform budgetary responsibilities for the State, Discretionary, Trust, and Center Accounts, Contracts, Industry, and In-Kind budgets. Conduct daily fiscal management, yearly closeouts, and financial reporting. Serve as the P-Card Reconciler for the department and act as the divisional-level approver for all financial transactions. Assist with long-term departmental planning and prepare or draft responses to departmental financial inquiries. Prepare and submit various reports, including but not limited to fiscal year-end closeouts, cost-share commitment reports, and budget revisions, as requested by the University
Plan and monitor expenditures to align with organizational objectives and compliance, while preparing and reviewing budget documents and reports. Demonstrate a proficient level of professional skill and knowledge in business operations, accounting, and financial forecasting. Allocate resources, plan procurement, and oversee budgets and contracts to ensure fiscal stability for the department. Possess considerable knowledge of professional fiscal theory, techniques, practices, and procedures, with the ability to apply this knowledge effectively at departmental, university, and state levels. Maintain a general understanding of state and federal rules and regulations governing fiscal programs, as well as agency and university practices, procedures, and principles
Manage and improve business processes and operations by ensuring the continuity and integration of policies and procedures with the organization's mission and strategic planning. Possess knowledge of Cost Accounting Standards, University Trust Fund and Spending guidelines, policies, and procedures. Perform budgetary responsibilities for, but not limited to, the State, Trust, In-Kind, and Auxiliary account budgets. Demonstrate thorough knowledge of accounting, budgeting, and inventory practices, while advising senior management on all financial matters relating to the organization. Establish and maintain financial and accounting systems for utilities, including chargebacks, and oversee the planning, coordination, and supervision of personnel, operations, and utility budgets. Ensure that all expenditures are legal and aligned with institutional priorities, emphasizing effectiveness and efficiency
Prepare a balanced budget and manage the annual budget process to implement institutional priorities. Develop institutional plans that account for departmental priorities and provide economic outlooks. Conduct monthly expenditure meetings for the department and provide support services for budgeting, accounting, contract administration, purchasing, human resources, internal auditing, insurance management, and risk management
Under the supervision of the Associate Vice Chancellor of Facilities Management, provide comprehensive and advanced administrative guidance on complex program management issues. This includes oversight of budgets, work control administration, fiduciary responsibilities related to inventory, and the management of all University chargebacks
Advise users, customers, and clients on policies and procedures, ensuring they are informed of all program requirements. Communicate with students, faculty, and staff to keep them updated on program changes, regulations, schedules, and deadlines. Provide coaching to staff on University and departmental policies and regulations, ensuring compliance in all areas. Manage financial support for the 1910 Booking system in relation to Facilities Management matters. Assist staff in resolving administrative issues and maintaining employee work plans within the respective area. Generate and submit reports from work order and inventory management systems, analyze the data, and provide actionable insights and strategies for improvement
Effectively convey information clearly and concisely, both orally and in writing, to individuals or groups to ensure understanding of the message. Actively listen and respond appropriately, utilizing the most suitable communication medium, such as email, presentations, or other formats, based on the audience and context
Oversee the annual work order and inventory reporting process, ensuring accuracy and completeness. Manage the integrity and accuracy of customer data within systems, as well as all information submitted electronically or through regular mail, including event applications, payment information, and related documentation
Strong analytical skills to evaluate and interpret complex policies, procedures, and reference materials applicable to students, faculty, and staff. Proven experience with university regulations, policies, and procedures, along with familiarity with UNC System structures and related software programs utilized for information systems
Extensive experience working in an academic environment, addressing the personal, social, and cultural challenges commonly faced by students at a major research university
Mentor, coach, and develop the comprehensive competencies of staff across multiple organizational units, including areas such as budget management, work order and inventory control, and event planning. Proactively identify and provide opportunities for employee training and professional growth. Lead and oversee the effective management of program and staff resources to ensure alignment with organizational objectives
Prepare and submit payment information requests accurately and in a timely manner. Engage employees in strategic planning, implementation, and the development of policies and procedures to enhance operational effectiveness. Identify and address quality monitoring and performance improvement opportunities for fiscal services across diverse programs or areas of responsibility. Provide coaching and support to enhance employee competencies, ensuring alignment with the specific needs of the work unit
Review and approve work findings/written reports often of moderate complexity. Ensure that fiscal rules and regulations are interpreted correctly. Must be trained and skilled in staff management and organizational development. Ensure long and short-term fiscal planning for staff and operations to ensure effectiveness and efficiency
Demonstrated ability to communicate information effectively to individuals or groups and deliver presentations tailored to the characteristics and needs of the audience. Mentor, coach, and manage the comprehensive competencies of staff across multiple organizational units, including budget management, work order and inventory control, and University event planning. Proactively seek opportunities and resources for employee training and professional development. Provide strategic direction in managing program and staff resources to ensure optimal performance and alignment with organizational goals
Engage employees in strategic planning, policy development, and the implementation of procedures to enhance operational effectiveness. Identify and address quality monitoring and performance improvement opportunities for fiscal services across diverse programs or areas of responsibility. Provide coaching and facilitate the development of employee competencies to align with the needs of the work unit. Effectively manage resources to support employee training and professional growth while achieving operational goals and objectives
Oversee quality monitoring and performance improvement initiatives for fiscal programs within the area of responsibility. Review and approve work findings and written reports, often of moderate complexity, ensuring accuracy and clarity. Interpret fiscal rules and regulations correctly and provide guidance as needed. Possess training and expertise in staff management and organizational development to foster a productive work environment. Develop and implement both long-term and short-term fiscal planning strategies for staff and operations to ensure effectiveness, efficiency, and alignment with organizational goals
Effectively communicate major and/or complex situations and actions both within and outside the organization. Document and report intricate or unique issues, providing clear and well-articulated written conclusions. Establish and maintain professional working relationships in challenging or complex situations to support the achievement of organizational objectives. Must be adept at conveying processes and procedures to all stakeholders, including coworkers, supervisors, customers, and vendors, as needed
Lead the development and implementation of vision and mission statements, as well as the establishment and execution of goals and objectives. Drive the planning and implementation of change initiatives, fostering a culture of innovation and creativity by encouraging staff to embrace challenges and develop solutions. Adapt to constantly changing and sometimes conflicting demands, demonstrating flexibility and resilience
Guide the transition from legacy to new programs at the unit level and actively contribute to the development and implementation of goals and objectives aligned with the Strategic Plan. Focus on process improvement, even when it may diverge from individual opinions or philosophies
Manage complex work situations by anticipating and addressing potentially problematic scenarios. Resolve unusual issues by implementing appropriate responses based on the interpretation of local, state, and federal regulations and standards. Ensure the seamless implementation of program policy and procedure changes within areas of responsibility
Analyze moderately complex situations, provide recommendations and options, and alert leadership to potential program impacts. Propose modifications to program policies and procedures to minimize risk and enhance outcomes. Set priorities collaboratively with staff, conduct regular reviews, and align updates with departmental and strategic objectives
Preferred
Certified Public Accountant (CPA), Certified Government Financial Manger (CGFM), and Certified Government Auditing Professional (CGAP) preferred but not mandatory
Benefits
Comprehensive benefits package
Exclusive perks designed to support your work-life balance
Company
NCCU Public Administration
The North Carolina Central University Master of Public Administration (M.P.A.) program trains leaders in public service by enhancing their knowledge, skills, and abilities through scholarship and professional development with a global lens.
Founded in 1985Durham, North Carolina, US
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase