University of Chicago · 2 months ago
Post Award Administrator
Chicago, IL
Full-time
Hybrid
Entry, Mid Level
$75K/yr - $100K/yr
2+ years expThe University of Chicago is a globally renowned research institution dedicated to fostering innovative and impactful research. The Post-Award Administrator provides professional support for post-award activities relating to grant and contract proposals and funding, ensuring compliance and effective financial management within a department or unit.
Higher Education
Responsibilities
Serves as a primary account administrator for faculty. Portfolio may include sponsored awards, gifts, internal funding
Allocates, authorizes, monitors, and controls expenses
Maintains, oversees, reconciles, and corrects errors in accounts
Works with other administrators on the procurement process including purchasing, internal requisitioning, and personal and travel reimbursements
Works with central office to manage financial and non-financial aspects of post-award grants management
Advises and assists in most relations and communications with funding agencies, subcontractors, and others
Proposes solutions to discovered problems and fixes according to proper policy and procedure
Compares actual spending to original budget and identifies any variances with particular attention being paid to faculty salary
Develops a working knowledge of University policies and procedures as well as a working knowledge of policies and procedures of various funding agencies
Works closely with the department to effectively manage faculty accounts and ensure proper spending
Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing
Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi investigator grants. Serves as department contact for annual audits and agency site visits
Performs other related work as needed
Qualification
Required
Minimum requirements include a college or university degree in related field
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline
Resume (required)
Preferred
Bachelor's degree or higher in accounting, business administration, or science, strongly preferred
Administrative, accounting, or grant and contract administration experience
Experience with budgets, ledgers, invoices, and fiscal reporting
Experience in one or more aspects of sponsored program administration in a research environment
Experience with accounting systems
Knowledge of Microsoft Office, financial computing, and database software applications
Cover Letter (Preferred)
Computer skills including word processing, database management, and spreadsheet skills
Knowledge of federal and non-federal grant and contract policies
Excellent oral and written communication skills
Attention to detail
Flexible and adaptable work style
Strong organizational skills
Ability to research issues and propose solutions
Demonstrated initiative in improving processes and enhancing systems
Ability to exercise sound judgment, discretion, and tact
Excellent independent time management skills along with the ability to handle multiple and concurrent tasks within deadlines
Ability to interact with others using tact and diplomacy
Knowledge of research methods and funding sources
Benefits
Health, retirement, and paid time off
Company
University of Chicago
One of the world’s great intellectual destinations, the University of Chicago empowers scholars and students to ask tough questions, cross disciplinary boundaries, and challenge conventional thinking to enrich human life around the globe.
10001+ employees
H1B Sponsorship
University of Chicago has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (341)
2024 (318)
2023 (285)
2022 (233)
2021 (179)
2020 (172)
Funding
Current Stage
Late StageLeadership Team
Benedicte Nolens
Distinguished Executive in Residence
Recent News
2025-11-08
San Gabriel Valley Tribune
2025-10-23
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