Apex Capital (Grupo Mariposa – Apex) · 4 hours ago
Executive Assistant and Office Manager
Miami, FL
Full-time
Onsite
Senior Level
5+ years expApex Capital, part of Grupo Mariposa, is a private equity firm focused on the consumer industry in the Americas. They are seeking an Executive Assistant and Office Manager to provide comprehensive administrative support to the Executive Office, ensuring efficient management of travel, expenses, and office operations.
Financial Services
Responsibilities
Control and follow-up of corporate and travel expenses
Consolidate and submit financial information to the Finance Department
Manage corporate cards, expense reports, and reimbursement requests
Coordinate travel arrangements, including hotel bookings, flights, ground transportation, and travel insurance
Supervise the general order and functionality of the office, ensuring a professional environment
Oversee cleaning staff to maintain common areas—especially the kitchen and meeting rooms—in optimal condition
Manage office supplies, materials, and kitchen inventory
Supervise property management, maintenance, and external service providers (internet, cleaning, insurance, etc.)
Handle vendor relations, including contracts, visits, and administrative support
Provide direct administrative assistance to the CEOs and executive team
Coordinate calendars, schedules, meetings, and boardroom use, ensuring timeliness and organization
Support logistics for executive meetings, including materials, refreshments, equipment, and technical coordination
Welcome and assist visiting partners or executives from other business units
Facilitate communication with other executive assistants and support staff across the group’s companies
Offer guidance and basic onboarding for new executives or frequent visitors to the Miami headquarters
Qualification
Required
Bachelor's degree in Business Administration, International Business, or a related field
Minimum of 5 years of experience in administrative or executive assistant roles, preferably within private equity or corporate environments
Proven experience managing corporate travel, expense control, vendor relations, and administrative operations
Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook)
Strong organizational skills, discretion, and attention to detail
Excellent command of English and Spanish (C1 level in both)
Ability to coordinate multiple tasks simultaneously with high accuracy
Effective communication skills, proactivity, and strong internal customer service orientation
Demonstrated ability to work with senior executives while maintaining strict confidentiality
Experience managing property management, insurance, vendor coordination, and general office maintenance
Preferred
General knowledge of basic accounting processes and expense control (nice to have)
Benefits
Collaborative and dynamic work environment.
Continuous professional development and growth opportunities.
Flexible schedule promoting work–life balance.
Company
Apex Capital (Grupo Mariposa – Apex)
Apex Capital is a private equity firm focused on the consumer industry in Latin America and the US Hispanic market.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Pedro Palma
Managing Partner
Company data provided by crunchbase