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S-E-A · 1 month ago

Administrative Assistant (Project Coordinator)

Liberty, MO

Full-time

Onsite

Senior Level

7+ years exp

S-E-A is a nationally recognized forensic engineering firm seeking an Administrative Assistant to join their growing Kansas City area office. The role involves providing administrative support for various consultants, managing schedules, client communications, and maintaining office files and databases.

AnalyticsRenewable EnergySecurity

Responsibilities

Provides administrative support for various consultants by scheduling and tracking incoming and ongoing projects

Responsible for document proofreading and letter composition

Maintains and coordinates consultant's schedules of site inspections, depositions and changes to trial schedules

Uploads images and other documents to electronic files

Handles verbal and written client communications

Maintains office files and databases

Ability to learn and adapt to new software and technology

Spreadsheet creation, data entry and manipulation

Manages meeting and lab exam scheduling

Obtains information & compiles records to enter requests for conflict searches

Acts as receptionist and use of Envoy guest-tracking system

Handles conference room and meeting space set up and teardown

Coordinates refreshments and meals for in-office meetings and events

Manages incoming and outgoing packages

Acts as brand ambassador for S-E-A both internally and externally

Ability to accept and integrate constructive feedback into job performance

Regular and predictable presence at work

Qualification

Microsoft OfficeMulti-tasking skillsOrganizational skillsCommunication skillsWriting skillsAttention to detailTime managementAdaptability to softwareProofreading skillsInterpersonal skills