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PATH (People Acting to Help), Inc. · 1 month ago

HR Administrative Assistant

Philadelphia, PA

Full-time

Onsite

Entry Level

$46K/yr - $46K/yr

2+ years exp

PATH (People Acting to Help) Inc. is a comprehensive Community Behavioral Health and Intellectual Disability Center. The HR Administrative Assistant will provide administrative support to the Human Resources Department, maintaining HR data and processing documents for various HR functions including recruitment and onboarding.

AdultChildrenEmploymentHealth CareHospitalMedicalMental HealthNon Profit

Culture & Values

Responsibilities

Respond to/Process HR requests via electronic ticketing system on daily basis, including processing of employee actions, such as new hires, transfers, performance awards, promotions, demotions, resignations, terminations, leaves of absence, suspensions and/or 48-hour letters, etc

Disseminate notices for employee child abuse clearances, employee health appraisals, Federal Bureau of Investigation finger printing, driver licenses, licenses and certificates monthly and distribute to appropriate supervisors

Maintain electronic employee records in accordance with accurate naming convention and confidentiality

Collaborate with recruitment staff to post job ads on careers pages and process incoming resumes

Prepare and complete all written requests for verification of employment (mortgage, employment, welfare, childcare, garnishment, etc.)

Provide additional support for securing child abuse clearance, criminal history checks, transcripts, and any necessary credentialing documents for new hires and current staff

Assist in recruitment process by screening, testing, and/or completing reference checks

Ensure a smooth and timely onboarding of candidates into the agency

Send out onboarding experience using ADP

Follow-up with candidate about the onboarding ensuring all concerns are addressed

Ensure all documents collected during the onboarding process are appropriate and completed

Onboard the candidate prior to their start date

Manage I-9 process

Provides administrative support to one or more human resources functions, including recruiting, employee/labor relations, compensation, benefits, training, equal employment opportunity, and/or employee records

Prepare and complete all written requests for verification of employment (mortgage, employment, welfare, childcare, garnishment, etc.)

Provide back-up Receptionist support for lunch breaks and in the event of absence

Qualification

HR software experienceMS Office proficiencyOrganizational skillsCommunication skillsProblem-solving aptitudeTeamwork

Required

High School graduate with 2 years of increasingly responsible administrative experience, Associates Degree or Bachelor's degree, and at least 6 months of experience

Hands on experience with HR software, like HRIS or HRMS, ADP preferred

PC literacy and experience with MS Office applications

Excellent organizational and time-management skills

Excellent communication and people skills

Aptitude in problem-solving

Desire to work as a team with a results driven approach