Administrative Assistant - Program Management jobs in United States
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LaBella Associates · 4 hours ago

Administrative Assistant - Program Management

positionRochester, NY
timeFull-time
remoteOnsite
seniorityNew Grad, Entry Level
money$60K/yr - $75K/yr

LaBella Associates is seeking a detail-oriented Administrative Assistant to support their Program Management division. This role involves providing administrative support for space and facilities-related activities, maintaining records, processing work orders, and managing documentation in a collaborative environment.

ArchitectureConsulting
badNo H1BnoteSecurity Clearance RequirednoteU.S. Citizen Onlynote

Responsibilities

Support the client's work order system, including entering requests, tracking status, and coordinating with site contacts
Maintain and organize AutoCAD drawings and facilities files
Update and maintain occupancy and space-related data in internal databases
Prepare reports, spreadsheets, and presentations using Excel, Word, and PowerPoint
Assist with basic data tracking, metrics, and documentation
Support facilities requests, including processing quotes and purchase order documentation
Coordinate administrative tasks related to office moves, space changes, and facilities requests
Provide general administrative support as needed

Qualification

Microsoft ExcelMicrosoft WordMicrosoft PowerPointAutoCADWork order systemsOrganizational skillsClear communication skillsTeam collaboration

Required

Ability to obtain a U.S. security clearance
Strong administrative and office support experience
Proficiency in Microsoft Excel, Word, and PowerPoint
High attention to detail with strong organizational and time-management skills
Ability to manage multiple tasks and adjust priorities
Clear written and verbal communication skills
Comfortable learning new systems and processes
Ability to work independently and as part of a team

Preferred

Experience with AutoCAD or technical drawings
Experience with work order systems, facilities databases, or similar tools
Familiarity with office or corporate environments

Benefits

Flexible Work Schedule
Health/Dental Insurance
401k Plan with Employer Match
Short & Long Term Disability
Profit Sharing
Paid Time Off
Leadership Development Program
Fitness Reimbursement
Tuition Reimbursement
Referral Bonus Program
Wellness Program
Team Building Events
Community Service Events

Company

LaBella Associates

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LaBella Associates is an international Architecture, Engineering, Environmental and Planning firm headquartered in Rochester, NY.
dateFounded in 1978
location
Rochester, New York, USA
people-size1001-5000 employees
web-link
http://www.labellapc.com/

Funding

Current Stage
Late Stage

Leadership Team

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Robert Pepe
Chief Financial Officer
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Robert Healy
President

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