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USAJOBS · 2 months ago

Secretary (Secure Female Facility Administrative Secretary)

Bruceton Mills, West Virginia, USA

Full-time

Onsite

Entry Level

$52K/yr - $72K/yr

1+ years exp

USAJOBS is seeking a Secretary for the Secure Female Facility within the Department of Justice. The role involves providing clerical and administrative support to the facility's management while ensuring the security of the institution is maintained.

ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency

No H1B

U.S. Citizen Only

Responsibilities

Serves as a member of the Secure Female Facility Staff and is responsible for all clerical and administrative support duties necessary

In addition to providing administrative and clerical functions to the Secure Female Facility Unit Manager/Administrator, on occasion, will provide limited secretarial services for the Warden, Associate Wardens and/or the Executive Assistant

Receives and refers telephone calls. Personally handles many requests for information and resolves or assists in resolving a variety of concerns from staff and, if appropriate, inmates

Receives visitors to the office, determines the nature of the visit and directs them to the appropriate staff or personally provides the information needed, when routine or procedural matters of the office are involved. Takes requests for appointments with supervisor and staff

Along with all other correctional institution employees, the incumbent is charged with responsibility for maintaining security of the institution. The staff’s correctional responsibilities precede all others required by this position and are performed on a regular and recurring basis

Qualification

Clerical supportOffice automationCommunication skillsData managementOrganizational skillsProblem-solving

Required

U.S. Citizenship is Required

Education: GL-06 and GL-07: As a general rule, education is not creditable above GL-05 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position

Experience: GL-06 and GL-07: You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level

Experience receiving telephone calls and visitors, handling requests for information, processing incoming and outgoing materials such as correspondence, reports and memoranda

Experience editing and composing letters and reports, transcribing notes, and reviewing correspondence

Experience performing office automation duties using a personal computer, preparing a calendar, worksheets, typing a variety of documents such as letters, forms, schedules, meeting minutes, and maintaining computer files

Experience scheduling and maintaining appointments, coordinating meetings and conferences, making travel arrangements, and performing time and attendance functions

Experience reviewing incoming correspondence and reports and routing to the appropriate staff member or supervisor for action

Experience reviewing outgoing correspondence and reports for content, grammatical accuracy and conformance to established standards

Experience screening and referring telephone calls and visitors to staff members or supervisors, scheduling appointments and making commitments for supervisor, making travel and conference arrangements

Experience responding to fluctuating workloads and advising individuals on clerical and administrative procedures

Experience handling requests for information and resolving problems, meeting and dealing with all levels of government, private sector and/or the public

Ability to communicate orally

Ability to compose non-technical correspondence

Ability to organize the workflow of clerical and administrative support functions

Ability to work with data on a computer