Penn State University · 2 months ago
Administrative Assistant (Faculty Affairs Coordinator), College of Education
Penn State University Park
Full-time
Hybrid
Mid Level
$42K/yr - $61K/yr
4+ years expPenn State University is seeking an Administrative Assistant to join the College of Education. This role involves assisting faculty with various administrative tasks, ensuring the smooth operation of the department, and handling confidential information with professionalism and discretion.
Higher Education
No H1B
Responsibilities
Play a key role in the promotion and tenure process for the department: assist tenure and non-tenure faculty in the submission of their promotion materials, ensuring they align with university, college, and department guidelines
Serve as the resource person to the promotion and tenure candidates and EPCSE promotion and tenure committee
Maintain and assign SEEQs (student educational experience questionnaire) for all faculty within EPCSE
Collect and submit sabbatical/leave applications, graduate faculty nominations, and requests for professional activities outside of Penn State (regarding Penn State's AC80 policy)
Work with the Office of International Programs for applicable paperwork regarding visiting scholars
Maintain the calendar and send correspondence on behalf of the department head
Handle all aspects of faculty, part-time adjuncts, and postdoctoral hires: job descriptions, set up interviews, create agendas, and assist with onboarding tasks
Oversee materials for annual faculty performance evaluations, maintain tracking, and coordinate the schedule of evaluations
Maintain records of professor data: contractual supplemental payments, course releases, grants, sabbaticals, and title changes
Collaborate on the completion of the Workload document regarding the necessary faculty information to meet college deadlines
Qualification
Required
Ability to work fluidly with teams of varying sizes
Excellent verbal and written communication and interpersonal skills
Demonstrated ability to craft professional correspondence and effectively present complex information to those in a leadership role
Driven to provide excellent customer service
Demonstrated ability to stay organized with high attention to detail and accuracy while managing multiple concurrent complex projects with competing deadlines
Willingness and ability to learn job-related software
At least four years of experience providing administrative assistance in an academic or office setting is required
Experience interpreting and assisting others with understanding complex policies and procedures
Advanced proficiency with HRIS/database management platforms is required
Associate Degree
4+ years of relevant experience; or an equivalent combination of education and experience accepted
Preferred
Experience with Workday is highly preferred
Work history that includes faculty affairs or academic personnel administration will be considered a plus
Benefits
Comprehensive medical, dental, and vision coverage
Robust retirement plans
Substantial paid time off which includes holidays, vacation and sick time
Generous 75% tuition discount, available to employees as well as eligible spouses and children
Company
Penn State University
There’s a reason Penn State consistently ranks among the top one percent of the world’s universities.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Hamza Jamjoom
Co-Founder - Arts & Architecture Student Council
Kara Pytko
Co-founder of Virtual Scientist Webinar Series
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