Alliance Defending Freedom · 1 month ago
Finance and Gift Processing Administrative Assistant
Scottsdale, AZ
Full-time
Onsite
Entry Level
2+ years expAlliance Defending Freedom is dedicated to protecting religious freedom and related rights. The Finance and Gift Processing Administrative Assistant II provides essential support to the Finance team by ensuring accurate processing of donations and maintaining donor records, while also assisting with various accounting functions.
Funding PlatformLegalNon ProfitPublic RelationsReligion
Responsibilities
Provide high-level administrative support, including proofreading documents, managing correspondence, and preparing reports and presentations
Coordinate and manage projects essential to the Finance team in conjunction with leadership
Assist the SVP and VP of Finance with calendar appointments, travel arrangements, and meetings
Complete accurate and detailed department expense reporting
Serve as a Notary for the Finance team and other departments (notary license expense covered)
Process, deposit, and record incoming donations (checks, credit cards, recurring giving) in compliance with financial policies and procedures
Process and record incoming international donations
Maintain the donor database with accurate and updated information
Create new accounts in the donor database
Research and assign account numbers for checks without donor IDs
Assist with reconciling deposit batches when needed
Assist with opening and sorting incoming mail
Support data integrity projects as assigned
Assist with accounts payable processing, vendor maintenance, and annual 1099 preparation
Assist with the month-end and year-end close process
Provide support for various accounting and finance functions for the finance team
Perform additional related tasks or special projects as assigned
Qualification
Required
2+ years of administrative, office manager, data entry, accounts payable, or gift processing experience
Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook
Strong administrative skills and the motivation to independently handle repetitive work
Excellent communication skills—verbal, written, and interpersonal
Very strong attention to detail and proofreading ability
Ability to work independently and collaboratively within a team
Strong initiative, reliability, and follow-through on assignments
Ability to maintain strict confidentiality in performing duties
Preferred
Experience using Salesforce is a plus
Benefits
100% covered medical and dental insurance
Medical and dependent care reimbursement
Paid disability
Long-term care
Life insurance
401(k) plan with a 4% company match
Paid time off
12 paid holidays each year
Company
Alliance Defending Freedom
Alliance Defending Freedom is a legal organization committed to producing religious freedom, free speech, marriage, and family
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
J
Jeffrey Ventrella
Senior Vice-President, Strategic Training
Recent News
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2025-10-16
Indian Express
2025-10-15
Press Telegram
2025-10-07
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