Washington University in St. Louis · 2 months ago
Director Program Business Operations - Program in Physical Therapy
St Louis, MO
Full-time
Onsite
Director/Executive
7+ years expWashington University in St. Louis is seeking a Director of Program Business Operations for their Program in Physical Therapy. This role involves providing strategic leadership, managing financial operations, and overseeing administrative functions to ensure the program's success and operational excellence.
E-LearningEBooksEducationHigher Education
Responsibilities
Provides complex strategic advice and recommendations on significant matters to the leadership for delivering the operational goals of the Program and the allocation of resources
Leads the administration team of the Program and provides expert oversight of the operations of the Program
Works with the leadership and Faculty to develop and oversee an operational strategy deployment to deliver the clinical, research and education missions of the Program
Establishes work flows and processes utilizing systems and analytics for efficient management of the entire operation. Provides creative solutions and strategies to meet the goals of evolving workplace demands
Anticipates challenges and help position the organization to meet those challenges within the current funding environment
Leads inter-Departmental interactions of an operational nature, building strong and productive relationships with colleagues in other Departments/Divisions across the university
Represents the Program at administration and finance meetings within the School of Medicine. Role may at times include the Program’s relocation, expansion or remodeling to the facilities
Forecasts Program results and prepares a Program plan on annual basis as well as long-term planning of a subsequent four- to five-year period
Assists the organization’s top leader with the production of a long-range strategic plan and updates plan annually
Prepares an annual budget based on Program plan
Oversees all funding administration of grants from application to the submission of the financial disclosure statement
Manages all departmental accounts according to various uses, regulation and guidelines, including, but not limited to, general fund allocation, endowments, tuition revenue & clinical revenue where applicable, license/royalty income, gift accounts, alteration/renovation, start up and various PI accounts, recharge facilities, reallocation of overhead, scholarships and contracts
Provides faculty with timely account status information and expense projections
Provides faculty financial profiles for organization’s top leader
Reviews data provided by Central Administration for accuracy and makes recommendations
Interprets such data and, if appropriate, determines how to apply the data to the Program
Oversees approval of expenditures on all accounts
Develops an outstanding workplace culture of excellence
Provides a vision for staff allocation to deliver the operational plan of the Program
Ensures an appropriate level of expertise across all areas of administration and operations and assesses needs and responds to these through appropriate management of personnel and resources
Oversees effective recruitment, selection, hiring, evaluating, promoting, disciplinary action and any terminations of all administrative and support staff of the department
Supervises administrative staff and may supervise some support staff. Provides counsel to supervisors and principal investigators on all matters referenced above
Assists/directs employees on matters of policy, procedure, routine activity, problem solving, benefits, etc
Oversees all administrative operations of the Program including but not limited to grants, management, payroll, purchasing, marketing, clinical practice operations, administrative support, computer systems and support operations such as stockroom, shop services, glass washing and media preparation services, package and mail delivery and maintenance
Responsible for departmental procedure and policy development
Ensures compliance with WashU, agency and federal, state and local requirements/guidelines
Responds to internal and external audits
Oversees maintenance of asset records
Oversees all Program construction and renovations
Establishes budget, identifies funding sources, sets up accounts, monitors and approves expenditures, oversees project development and progress
Manages department space
Performs annual space analysis, makes recommendations to the organization’s leaders upon request for potential usage and optimization
Maintains accurate and current floor plans and square footage accounting
Identifies alternate space or spaces for expansion of existing or new activities
Oversees facilities general up-keep and maintenance
Oversees tuition, academic financial transactions, reporting and collections for the DPT Program
Serves on various WashU Medicine and/or university committees both on a volunteer and/or request basis
Performs other activities as may be assigned by the organization’s top leader
Qualification
Required
Bachelor's degree
Managerial (7 Years) work experience
Preferred
M.B.A. - Master of Business Administration
M.H.A. - Master of Health Administration
Academic Administration
Analytics
Asset Management
Audit Management
Budget Management
Budget Preparation
Clinical Administration
Confidentiality
Cross-Departmental Collaboration
Facilities Development
Financial Acumen
Financial Management
Forecasting
Grant Administration
Human Resources (HR)
Leadership
New Initiatives
Operational Expertise
Policy Development
Preparation of Financial Reports
Research Administration
Space Management
Strategic Planning
Team Culture
Workplace Culture
Benefits
Comprehensive and competitive benefits package
Company
Washington University in St. Louis
Washington University’s mission is to discover and disseminate knowledge, and protect the freedom of inquiry through research and teaching.
10001+ employees
H1B Sponsorship
Washington University in St. Louis has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (22)
2024 (34)
2023 (39)
2022 (17)
2021 (7)
2020 (20)
Funding
Current Stage
Late StageTotal Funding
$24.6MKey Investors
National Institute of Allergy and Infectious DiseasesAmerican Academy of Orthopaedic SurgeonsJim McKelvey
2024-09-13Grant
2023-12-01Grant· $0M
2019-01-31Grant
Leadership Team
Jessie Minton
Vice Chancellor for Technology and Chief Information Officer
Keisha Mabry
Entrepreneur in Residence
Recent News
bloomberglaw.com
2025-10-25
2025-10-25
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