The Jackson Laboratory · 2 weeks ago
Executive Assistant II
Bar Harbor, ME
Full-time
Onsite
Mid, Senior Level
$70K/yr - $91K/yr
5+ years expThe Jackson Laboratory is an independent, nonprofit biomedical research institution dedicated to improving human health through genomic solutions. They are seeking a Senior Executive Assistant to provide high-level administrative support to senior management, manage complex calendars, and organize meetings and events.
BiotechnologyGeneticsHealth CareMedicalProduct Research
Responsibilities
Establishes and operates an efficient office by performing a wide range of complex administrative tasks
Manages an extremely active calendar of appointments
Completes expense reports
Receives and prioritizes correspondence and acts in drafting correspondence, forwarding for action, and/or distributing for information
Organizes meetings and events, including preparation of materials and presentations, and coordinating all logistics
Obtains, compiles and extracts information from a variety of resources to prepare documents, reports, and briefing papers
Edits, proofs, and formats a wide variety of documents
Prepares draft meeting minutes and circulates to participants
Coordinate all travel arrangements
Initiates purchase requisitions for supplies, services, and equipment
Assists in budget development by updating all budget files, assessing, and making appropriate recommendations on expenditure levels and other related financial issues based on analysis of previous yearly trends and expenditures
Performs other related duties as needed and assigned
Qualification
Required
HS Diploma/GED
5 years exp
Proven ability to handle confidential information with discretion
Knowledge of administrative processes would typically be acquired through work experience in a professional business environment working with senior level management
Writing skills are sufficient to compose complex and executive level correspondences
Proficient with MS Office, conference platforms (e.g., Zoom, Teams, etc.), and enterprise programs (e.g., HRIS, financial systems, travel programs, etc.)
Financial acumen to assist with budget development and monitoring
Demonstrated success in managing multiple projects to successful completion with demanding deadlines and changing priorities
Demonstrated ability to work collaboratively, lead, and administer projects of JAX wide importance
Excellent project and event management skills
Strong interpersonal skills to work in a high-profile environment requiring discretion, judgment, tact, and diplomacy
Must be flexible and available for after-hours support
Preferred
Bachelor's degree
8 years exp
Company
The Jackson Laboratory
The Jackson Laboratory conducts mammalian genetics research offering scientific services and resources to laboratories and students.
1001-5000 employees
H1B Sponsorship
The Jackson Laboratory has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (66)
2024 (50)
2023 (54)
2022 (55)
2021 (49)
2020 (38)
Funding
Current Stage
Late StageTotal Funding
$129.2MKey Investors
The Mark Foundation for Cancer ResearchMaine Technology InstituteNational Institutes of Health
2024-10-07Grant· $1.6M
2019-12-18Grant· $2.5M
2018-02-06Grant· $12.5M
Leadership Team
Lon Cardon
President and CEO
Mary Dickinson
Executive Vice President and Chief Scientific Officer
Recent News
2025-11-18
Company data provided by crunchbase