Hilton St. Petersburg Carillon Park · 2 months ago
Receptionist/Accounting Assistant
3900 NW 21st Street Miami Florida 33142 US
Full-time
Onsite
Entry Level
2+ years expHilton St. Petersburg Carillon Park is seeking a Receptionist/Accounting Assistant to support the overall operation of the office. The role involves greeting visitors, handling administrative tasks, and completing accounts payable and accounting duties.
Hospitality
Responsibilities
Greet and assist visitors both in person and via the telephone and direct to the appropriate person in a hospitable manner
Assist with various administrative tasks to support the overall operation of the office
Complete accounts payable and accounting duties
Answer and direct phone calls on multi-lined phone system ensuring all incoming calls are answered promptly and professionally
Greet visitors upon arrival and notify necessary parties of the arrival
Monitor and schedule conference room meetings, coordinating specific Information Technology requirements, as necessary
Sort and distribute mail and shipments promptly
Make copies, collate, bind, staple, and file documents and reports as needed
Monitor front desk reception area, refilling company brochures and maintaining general appearance
Monitor break room supplies and maintain overall condition
Prepare coffee/beverages for guests and maintain stock and cleanliness of related machines and supplies
Provide administrative support to partners and other colleagues, as required, and perform related clerical work such as word processing, document preparation, binding, correspondence preparation, etc
Monitor fax machine and distribute incoming faxes to the appropriate individual
Prepare all outgoing mail for pickup, and proactively order all necessary supplies
Generate shipment labels and contact vendors for courier service, as necessary
Deposit all checks via use of the banks’ online check deposit systems and scan, log and file all check deposits
Maintain and update the internal phone list, and, as necessary, the list of managed and owned properties
Maintain log of security passes for guests and associates
Assist with tax returns, preparing certified receipts, and maintaining saved files on the shared drives
Assist with scheduling and administrative tasks related to the company vehicles
Complete special administration based projects as assigned
Follow sustainability guidelines and practices related to HHM’s EarthView program
Practice safe work habits
Perform other duties as requested by management
Review all invoices for appropriate documentation and approval prior to payment
Create, print and obtain signatures on all accounts payable checks using Microsoft Dynamics SL
Distribute signed checks as required
Act as a liaison between corporate/partners and accounts payable departments
Answer all vendor inquiries
Maintain accounts payable reports, spreadsheets and corporate accounts payable files
Assist Corporate Financial Officers and branch personnel as necessary
Prepare cleared checks for storage
Assist in monthly account closings and bank reconciliations
Prepare analysis of accounts, as required
Perform filing and coping
Qualification
Required
2-3 years minimum receptionist / admin experience
Associate Degree in Accounting
Proficient in use of Outlook, Word, Excel and PowerPoint
Company
Hilton St. Petersburg Carillon Park
11-50 employees
H1B Sponsorship
Hilton St. Petersburg Carillon Park has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2022 (3)
2020 (2)
Funding
Current Stage
Early StageCompany data provided by crunchbase