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Flow · 1 day ago

Office Manager

Bay Harbor Islands, FL

Full-time

Onsite

Entry, Mid Level

2+ years exp

Flow is a technology platform and operations ecosystem in the real estate sector. They are seeking an organized and proactive Office Manager to oversee various administrative tasks, manage vendor relationships, and support organizational functions to ensure seamless operations.

Commercial Real EstateCommunitiesProperty DevelopmentReal EstateResidential

Responsibilities

Provide essential support to all staff, including serving as the key point of contact and coordinating meeting logistics, communications, and materials

Provide event support and planning for meetings and staff events including logistics, research & planning, day-of support and invoice/billing management

Manage vendor relationships for cleaning services, supplies, plants, and repairs

Coordinate office repairs and maintenance (e.g., damaged wallpaper, broken accessories, millwork issues)

Maintain soft seating areas, conference rooms, executive offices, and common spaces—ensure furniture is properly staged, and clutter is removed or stored

Support HR and IT with onboarding logistics, including desk setup, welcome materials, and equipment coordination

Act as a go-to resource for new hires beyond day one—help them acclimate and understand how you can support them

Support other functional areas and members of the organization’s leadership team with special projects that may include People Ops, Finance, Real Estate, IT and Design

Other various/ad hoc administrative duties as needed

Qualification

Administrative supportVendor managementEvent planningCommunication skillsOrganizational skillsProactive mindsetMultitasking abilityBasic IT tools familiarity