Baker Construction · 15 hours ago
Executive Administrative Assistant
Fort Lauderdale, FL
Full-time
Hybrid
Senior Level
6+ years expBaker Construction is the nation’s leading specialty concrete contractor, dedicated to investing in their team’s development and professional growth. The Executive Administrative Assistant will provide exceptional administrative support to the CEO/President, managing schedules, coordinating travel, and handling confidential materials while also acting as a liaison between the CEO/President and other stakeholders.
Construction
Responsibilities
Schedules appointments and events for CEO/President, both internal and external
Keeps master calendar of all company and key association events for reference
Coordinates all travel
Answers calls; responds to requests
Handles all confidential materials
Ensures proper filing of documents
Completes preliminary reviews of magazines, documents, etc. Highlights critical materials
Prioritizes reading materials and recommends distribution for other party review
Routes reading materials per DLB’s directives and then follows-up with those to whom routed information was sent for feedback
Serves as “ghost-writer” for CEO/President, as needed
Manages projects as assigned
Tracks and submits CEO/President expenses
Attends CEO/President meetings and on occasion “fills-in” for CEO/President in his/her absence; prepares minutes from meetings and distributes to appropriate audience
Provides reminders and tickler systems to ensure CEO/President follows-through on commitments
Helps to identify things that are “front burner” and “back burner” items
Acts as liaison between CEO/President and co-workers
Provides administrative support to other executives on an as-needed basis
Participates in professional organizations and events as requested
Interfaces with Board of Directors
Attends Board meetings and maintains all documentation
Plans, coordinates, and attends off-site events for Board of Directors and Executive Leadership Group
Supports Board members as needed
Qualification
Required
Bachelor's degree from four-year college or university and six years of prior executive assistant experience; or equivalent education and experience
Strong proficiency in Microsoft software programs such as Word, Excel, Outlook, and PowerPoint
Ability to read and interpret business-related periodicals, journals, technical procedures, and governmental regulations
Ability to read and comprehend instructions, correspondence, and memos
Ability to prepare and write reports, business correspondence, and procedures
Ability to effectively present information and respond to questions in one-on-one and small group situations with all levels of customers, clients, and co-workers
Ability to actively listen and appropriately respond to requests, complaints, inquiries, etc
Ability to calculate mathematical figures such as addition, subtraction, multiplication, division, fractions, and percentages
Ability to work with people individually or in group settings
Ability to provide outstanding customer service and operate as a 'concierge'
Confidential, trustworthy, honest, and loyal
Resourceful
Energetic; has a 'drive'
Possesses a value system that is fair, firm, and consistent
Poised, professional, yet 'down-to earth'
Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
Ability to define problems, collect information, establish, and extract facts, and draw valid conclusions
Ability to prioritize and multi-task
Benefits
Great pay
Excellent benefits
Company
Baker Construction
The nation's largest concrete contractor, Baker Construction specializes in all types of concrete construction and related solutions, including civil construction, deep foundations, restoration, and protection.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase