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Hackensack Meridian Health · 1 month ago

Surgical Scheduling Coordinator - Main OR - F/T with Benefits Day

Edison, NJ

Full-time

Onsite

Entry Level

$20.32/hr - $20.32/hr

2+ years exp

Hackensack Meridian Health is dedicated to transforming healthcare and serving as a leader of positive change. The Surgical Scheduling Coordinator is responsible for scheduling surgical procedures, managing patient information, and ensuring maximum utilization of the operating room schedule. This role requires strong communication and organizational skills to support the daily operations of the surgical team.

Assisted LivingHealth CareHealth DiagnosticsHospitalMedical

Responsibilities

Schedules procedures based on surgeons active privileges and monitors daily for changes

Selects patients from the MPI in Epic to schedule procedure(s) based on the established protocols in collaboration with the surgeon's office

Schedule PAT appointments according to the surgery

Provides and updates surgeon's office with detailed information by fax or telephone regarding patient's status for surgery

Responsible for documentation in the EMR of all special requests from the surgical office that are required for the procedure

Notifies and documents other departments and or companies to arrange for specific services required for the procedure

Obtains pertinent background and medical history that is appropriate for the procedure to be scheduled

Communicates Surgeon's block schedule and updates/manages block releases

Makes recommendations to team lead any schedule and block changes to increase scheduling efficiencies

Prepares daily OR schedule and confirms all cases for final schedule publication

Collaborates with OR leadership regarding surgeon requests

Continuously reviews and adjusts OR schedule on a daily basis to ensure maximum utilization

Performs the Fax Manager functions according to the procedure

Assigned to the OR Charge Desk as scheduled or required with specific tasks to include:

Performs administrative tasks to support the daily operations of the Operating Room as directed by Charge Nurse

Manage the Epic snapboard schedule in tandem with the Charge Nurse; noting all changes and updates made to the schedule

Manage and document all case cancellations

Manage and communicate all vendors needed to support surgical cases

Acts as a liaison between OR clinical staff, surgeons, and ancillary departments

Assists in the preparation of unit-based documents and other clerical documentation

Performs environmental rounds to ensure a safe and risk-free environment with follow up on identified issues to completion

Assists when necessary in emergency situations

Attends department specific staff training and meetings to keep abreast of changes in the department and medical center

Display of cooperative interactions in and outside of the department. Performs a broad range of assignments with efficiency and accuracy and in a positive manner

Adheres to HMH's Organizational and Managerial competencies and standards of behavior

Qualification

Hospital registration experienceScheduling experienceEpic OpTime familiarityMedical terminology knowledgeMicrosoft Office proficiencyCustomer service skillsTyping skillsCommunication skills