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Georgia Ports Authority · 3 hours ago

Properties & Contracts Specialist

Savannah, GA

Full-time

Onsite

Mid Level

4+ years exp

Georgia Ports Authority is responsible for managing Georgia's port facilities and properties. The Properties and Contracts Specialist is tasked with drafting and administering contracts and leases, ensuring compliance with regulations, and collaborating with various stakeholders to optimize property use and contractual agreements.

GovernmentMarine TransportationPorts and Harbors

Comp. & Benefits

Responsibilities

Draft, review and administer contracts, leases, and agreements for GPA properties and facilities to include monitoring and coordinating the contract process from contract generation to execution. Distribute copies of executed contracts and amendments to appropriate departments for compliance and implementation purposes

Ensure contract compliance with federal, state, and local regulations, as well as GPA policies. Revise contracts consistent with GPA’s standard terms, conditions, and limitations as a state entity. Preserve confidentiality of all confidential information and transactions

Maintain accurate records of contract terms, obligations, and renewal timelines. Maintain complete, orderly, accurate, and accessible working files and archives. Coordinate with legal counsel to address contractual risks and ensure legal soundness

Collaborate with other GPA departments on contract renewals, negotiations, and amendments. Act as a liaison between tenants, contractors, government agencies, and port departments. Handle incoming requests for new contracts from other GPA departments and external entities to gather information needed to draft a contract. Create electronic and/or paper files for each new contract. Draft and update a contract summary for each active file

Partner with GPA engineering to obtain drawings and surveys required as contractual exhibits

Conduct site visits and inspections to assess property conditions and adherence to agreements. Assist in resolving tenant issues, disputes, or non-compliance matters. Monitor tenant compliance with lease terms, rent payments, and maintenance obligations. Reviewing contract breaches and determining a response plan

Oversee leasing activities, including new leases, renewals, amendments, and terminations

Overseeing active contracts to identity, calendar, notify, and confirm completion and compliance with all deliverables in collaboration with responsible parties. Sustain and update the contract database for tracking purposes. Support electronic and paper contract files to include drafts, emails, correspondence, executed copies, and amendments

Track and analyze rental revenue, lease payments, and financial performance of properties. Assist in budgeting, forecasting, and revenue optimization strategies for port properties

Prepare reports, summaries, and presentations for management on contract and property status

Analyze contract clauses, obligations, and liabilities to prevent potential disputes and financial risks and to ensure compliance with applicable laws, regulations, and policies

Calculate annual rate increases and notify the counterparty and GPA billing

Record and internally distribute the monthly Consumer Price Index (CPI) report

Editing previously developed contracts according to new information or advice

Collaborate with engineering, finance, legal, and operations teams on property-related matters

Professional interaction with colleagues, other public agencies, developers, consultants, contractors, ocean carriers and the public

Helping with canceling contracts based on company policies

Provide on-going assistance to GPA staff on contract development and compliance issues

Keep informed of GPA’s Marine Terminal Operator Schedule and all changes thereto

Qualification

Contract administrationReal estate agreementsCompliance with regulationsMicrosoft OfficeContract management softwareAnalytical thinkingEthical behaviorDecisivenessSound judgementPlanningProblem solvingTime managementCommunication skillsTeam collaborationFlexibilityInitiative

Required

High School Diploma or equivalent

TWIC - Transportation Worker Identification Credential Required Upon Hire

Driver's License - Valid state driver's license Required Upon Hire

Knowledge of basic principles of contract law, contract administration and records management procedures and maintenance of files and file systems

Skill set related to preparing detailed, complete and timely reports and related documentation, as well as managing a variety of competing tasks and priorities while meeting deadlines

Proficiency in Microsoft Office and contract management software

Ability to demonstrate skills for success including analytical and critical thinking, decisiveness, ethical behavior, flexibility, initiative, planning, problem solving, sound judgement and time management; organize and work independently on multiple assigned tasks; work well under pressure, communicate clearly and concisely, both orally and in writing, with tact and courtesy

Ability to interpret, apply and communicate in a professional manner policies, procedures, instructions, contract requirements, and applicable laws and regulations to internal and external stakeholders

Ability for occasional site visits to GPA facilities

Preferred

4-6 years contract administration, real estate or property management within a government, law office, port authority or transportation/maritime industry

Bachelor's Degree in business administration, real estate, public administration or a related field

Certified Paralegal Preferred within 1-1/2 Yrs